General Registration Information

1. Once new students have completed the application process, been admitted, and taken the required placement testing, they are eligible to register. Applicants should check with the Office of Admissions on the campus to which they applied to confirm when all transcripts and other required documents have been received and processing for admission has been completed. Continuing students who are in good standing and have no administrative holds are eligible to register.

2. Students should consult the Catalog, speak to a counselor, or contact the department/program office to determine the courses most appropriate for meeting their educational objectives. Detailed procedures, available classes, and registration dates and deadlines are provided in the Schedule of Classes published each fall, spring, and summer term. Students are encouraged to rely upon the on-line catalog and schedule at http://www.sjcd.edu/ since the college web site includes interactive program and schedule information and real time counts of available seats in classes.

3. The terms include a traditional “full” term of 16 weeks (fall and spring) or 11 weeks (summer), as well as multiple shorter “parts-of-term” which are provided to enable students to enroll in courses throughout the year. For example, the spring term includes a 3-week “Holiday Mini” session, a 16-week session, a 14-week “Weekend” session, two overlapping 12-week sessions, two 8-week sessions, a 6-week/10-week combination, and four 4-week sessions. Students who complete the admission process for a term should complete advanced registration during the scheduled period prior to the term, but remain able to enroll in the various subsequent parts of term up until the day before classes begin for that part of term. The following figure depicts the relationship of part of term to the terms.

4. The primary means of registration are the use of web and telephone registration, which are open for several weeks prior to the start of the term. A few days before classes begin for the full term, faculty will be available on campus for a day of “Campus Late Registration” (a late registration fee applies) to assist those students who missed web and telephone registration. Following the start of the term, the web and telephone systems are open for adding classes in those parts of term that have not yet started. Students are encouraged to register early to have the best selection of available classes. Students should register for the entire term at one time so that the maximum financial aid is available, and so all tuition and fees can be included in Installment Payment Plans. The various parts of term provide significant flexibility for scheduling and increase the opportunities for enrolling at times other than the start of the full term. 

5. Students who register are expected to pay their tuition and fees in full by the published deadline. Registrants can pay on-line by check, by credit card, or by Installment Payment Plan with a credit card (an IPP fee applies). Payment by mail with a check is also available. Be sure the check is mailed well before the payment deadline. Students can pay by cash, check, credit card, or Installment Payment Plan in the Business Office. Students who have been awarded Financial Aid can expect the aid to be applied automatically within 24 hours of registration and have their account marked paid. Students with third party billing or scholarships should visit the campus Business Office to have payment applied to their account. Students who fail to pay by the published deadline will have their registrations purged and the seats made available to other students during the Late Registration or Class Changes processes.

   When registration and/or payment has been made, whether on-line, by phone, or on campus, the student should print out or obtain a copy of the schedule and bill in order to verify that the classes are registered as intended. Occasionally students exit the registration system without completing all steps and the registration or payment transaction is not posted. A copy of the schedule bill can be obtained at the Registrar’s counter. Students are encouraged to print out or obtain, from the Business Office, a fee receipt marked “PAID” to ensure that their registration is not in jeopardy of being purged for non-payment. Students who change their minds about one or more courses should drop the unwanted classes at their earliest convenience. This enables other students to use the seats. It also assists the Deans who have to make decisions about which sections to close for having too small an enrollment.

   Once a student has registered and paid, he/she is officially enrolled and subject to college regulations concerning withdrawal and refunds. Canceling a check or submitting a check for which there is insufficient funds will not relieve the student of legal financial obligations for his/her enrollment. Full 100% refunds are not possible after classes have begun.

:: Academic Terms and Parts of Terms :: Contacts :: Course Load :: Course Request :: Curriculum Selection :: Schedule Changes :: Schedule Policy :: Withdrawl