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TETA TheatreFest

THEATREFEST 2016 HYATT REGENCY HOTEL – DALLAS

EXHIBITORS’ INSTRUCTIONS

JANUARY 28 - 31, 2016

 

The Texas Educational Theatre Association, Inc. is hosting a repeat performance of our very successful Convention at the luxurious Hyatt Regency Hotel in Dallas!!  Join us for:

  • Commercial and Institutional Member exhibit booths will once again be held in the spacious Marsalis A and B!
  • No increase in prices from 2015.
  • Continental breakfast brought back last year for Exhibitors will continue this year.
  • TETA students to assist you with loading and unloading!  Also on hand to assist during each day.
  • Exhibitor Reception!
  • Exhibitors encouraged submitting workshop proposals, without Convention registration!
  • Online page to download forms, instructions and to see what booths are currently available.

To view the current Exhibit Assignments :
2016 TETA Exhibit Booth Assignments 12-18-15 (Chart)
            2016 TETA TheatreFest Exhibitors 1-12-15 (List)        

 

 

Exhibit Costs

    Commercial and Non-IM School Exhibits

$600 per booth is the fee for this type of exhibit.  This rate will increase to $800 after Nov. 1st.  This fee includes admittance for two individuals to man the exhibit (these names must be on the application form).  Only two exhibitor representatives may staff a booth for each booth purchased. A maximum of two exhibit ribbons will be issued per booth.  Any additional exhibitor representative who wishes access to the exhibit area must pay the full Convention registration and membership fees.

 

    Institutional Member Exhibits

As an Institutional Member of the Texas Educational Theatre Association, Inc., you are receiving a reduced rate of $200 for the exhibit booth.  This rate will increase to $300 after Nov. 1st.  Please note that anyone who staffs your booth must be registered with the Convention.  Badges will be issued and are required for admittance to the Exhibits.

    Note:  All booths include one 8’x10’ booth, 8’ drapes, one 6’ table, two chairs and one waste basket.  Booth assignments will be made on a first come first serve basis after the vendors that are sponsoring events at the Convention have been scheduled. All vendors who have made full payment will be notified of booth assignment by Nov.15.    We will be accepting payments for booths immediately.

 

Proposed Exhibit Convention Schedule

Thursday, Jan. 28 - 5 p.m. to 9 p.m.; Friday, Jan. 29 - 8 a.m. to 5 p.m.; Saturday, Jan. 30 - 8 a.m. to 5 p.m.; Sunday, Jan. 31 - 8 a.m. to 12 p.m.

 

Exhibit Load-In Schedule

Freeman will construct all booths on Wednesday, January 28.  This will make way for the Exhibition Hall to be available on Thursday, January 28, for exhibitors to set up.  Students will be available to guard your belongings while you are making trips from the loading dock.  Some students will be available for the set up and strike.

 

Please Note:

Hyatt Hotel and Freeman highly recommend that exhibitors ship materials directly to Freeman.  Freeman will then have all of your materials waiting at your booth when you arrive.  This will save you time, and will cut down traffic congestion at the dock.  Contact Freeman for the cost of this service.  DO NOT SEND YOUR EXHIBIT MATERIALS TO THE HYATT.

If you plan on unloading materials yourself, the loading dock will only be available to you during the schedule listed below.  A colored pass will be sent to you for unloading purposes.  A loading dock foreman will be on hand to direct traffic of the loading elevator, and will be checking passes for the correct unloading time.  Should you miss your scheduled time, you will not be able to unload during another time.  Instead, you can unload during the “open” time and/or during the actual Convention.

 

2015 TETA Convention Loading Dock Schedule:

January 27, 8 a.m. - 5 p.m.  - Freeman Set Up of Exhibits and Three Performance Spaces

5 p.m. - 10 p.m. - Specific Vendors Set Up Two Performance Spaces (Freeman available to advise)

 

January 28, 8 a.m. - 1 p.m. – Business Exhibitors Set Up (Red Pass)

1 p.m. - 3 p.m. - College/University Exhibitors, Performers & DesignFest Set Up Blue Pass)

3 p.m. - 5 p.m. - Open Loading Dock Time (Red and Blue Passes)

5 p.m. - 9 p.m. - Exhibit Area Open to Convention Participants

9:30 p.m. - 11 p.m. - TETA Exhibitor Reception

 

What To Do Now

   To register for an exhibit booth - https://tetatx.wildapricot.org/event-2045217/Registration  

   To pay TETA membership (Required for TETA Institutional Member Exhibitors) - https://tetatx.wildapricot.org/join-us

   To pay for Convention Registration (required for TETA Institutional Member Exhibitors and Commercial/Non-IM Exhibitors with more than two manning a single booth) - https://tetatx.wildapricot.org/event-1873170/Registration

To reserve a hotel room at the Dallas Hyatt - https://resweb.passkey.com/go/TETA2016

 

For Further Information

About exhibiting, please contact Mr. Jay Thomas at: Email: Jay.Thomas@sjcd.edu or call 281-476-1829

For an updated map of which exhibit booth spaces are available, go to www.sjcd.edu/TETA

About exhibits or Convention operations, please contact Dr. Jerry Ivins, 2016 Co-Convention Director, at 281-542-2039 or email jerry.ivins@sjcd.edu.

About Convention workshops and/or programming, please contact Ms. Missey Head, 2015 Co-Convention Director, at HeadJ@lisd.net

 

Past Convention Exhibits were sold out!!  Please register ASAP.  WE HOPE TO SEE YOU IN DALLAS!!