Email Signature

A signature at the end of an email provides an opportunity to express the professionalism of the San Jacinto College community. On some occasions, employees commonly include personal quotes and slogans at the end of an email signature that could be interpreted by the recipient as inappropriate or offensive. Going forward, quotes, slogans, or pictures should not be included in the signature block of San Jacinto College emails. The information provided below can be included in an email signature.  You do not have to include all of this information however no other information should be included.

The Marketing department has developed a guide to maintain the brand consistency for San Jacinto College. These Brand Standards provide tips, guidelines and procedures for achieving a consistent look in all of the College’s communications. As part of the guide, a standardized email signature format has been designed and this is the email signature standard that should be utilized. Refrain from using backgrounds on emails as this greatly increases the file size. Employees are not required to use any of the College brand marks in an email signature.  However, if an employee does chose to use a College brand mark, the following are guidelines for using them. All college brand marks are downloadable from the Marketing website.

The email signature should be set in a 12 pt. Times New Roman font using black or an official college color.  The employee name and web address are bolded.  An example signature with the College Seal is shown below.

Instructions for Adding an Email Signature in Outlook

With the College logo:

Departments may substitute their official San Jacinto College departmental logo or official campus logo if desired.  Here is an example of an official departmental and campus logo:

Using special artwork designed for College programs:

Artwork that has been developed for various programs of the college should never be used in the place of the college logo.  In the email signature, Distinguished Faculty, Men of Honor mentors, and so forth may also use the artwork created for these programs if the faculty or staff member so chooses.  Again, this artwork cannot be used in the place of the college logo but can be used in addition to the college logo.  For example:

Athletics Brand Marks:

The athletics artwork should only be used by Athletics personnel (coaches, athletic directors, and trainers) and Student Life Coordinators who choose to use it.  These personnel can use the athletics artwork in the place of the college logo but need to use the artwork that includes the college name in the email signature. Only use official logos from the marketing website. Do not alter the athletics logos by flipping or stretching them.   For example:

College Seal:

If an employee chooses to use the College Seal in an email signature, absolutely no other marks may be used with it.  The official Seal of the College is the most formal symbol of the College.  It must be used in its entirety and may not be altered in any way at all…for example, if resizing the College Seal, hold down the “shift” key while resizing so that the shape of the seal is not altered in any way.  The seal may be used in black and white or in the official colors of the College only.
 

Website Address and Social Media:

Employees must use the official college website address in their email signature line.  Departments may use the direct URL to their area of study or a direct link to their department Facebook page if desired.  If using a Facebook page…please contact Scylla Lopez, social media coordinator, to be sure that the site is included in the college social media directory and that the page is set up correctly. If an employee chooses to use social media icons to link to an official social media site, please contact the marketing department and those icons will be provided. Icons should link to your social media site.

For any questions on using the College brand marks, College name, or program specific artwork, please feel free to contact the marketing office at 281-998-6152.