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Request to Send a Student Email

Guidelines for Distribution of Student Emails

The San Jacinto College marketing department has been tasked with sending student emails on behalf of the College and departments / offices that request student emails be sent. The marketing department asks that you review the tips and reminders below. This will be helpful to the marketing department when sending student emails.

Procedures for employees who wish to send an email to students:

  • Submit the email subject, full email text, and any attachments, along with any other information, to Tech Support at
  • The system used to send student emails is the same one used for emergency notification – Blackboard Connect. However, student emails are not sent as emergency notifications; rather they are distributed as community outreach messages and are sent via email only.
  • Please allow up to two (2) business days for the email to be sent. We may not always be sitting at our desk when the request comes through, and may not be able to send it immediately.
  • Images cannot be embedded into the email. We can send text only with up to three (3) attachments, and each attachment should be no larger than 1MB.
  • If an attachment is to be sent with the email (flyer, photo, etc.), please be sure that is included with the request. The attachment should be a .jpg or .pdf. You will need to ensure that the file size is small enough to be sent via email – less than 1 MB is best.

PLEASE NOTE: Emails are sent to a student’s San Jacinto College email address, and any personal email addresses they have on file in Banner. Blackboard Connect does not give us the ability to choose only one email address… all email addresses that meet the criteria that are entered in the system will receive the email.

Thank you for your assistance with these student email procedures!

Below is the information the marketing department will need before a student email can be sent.

Email to be sent to:

  • All Central Campus students
  • All North Campus students
  • All South Campus students
  • All San Jacinto College students
  • All future term students (enrolled to date)
  • Specific Group (ex: Honors students, dual credit students) – please make this request to Tech Support, as they will have to pull this list and send it to us in a specific format

Email subject line (must include SJC or San Jacinto College):
* The subject line is limited to 50 characters (including spaces)

Email body text:
* Please note that images cannot be embedded into the email body text. If you send an image, it will be sent as an attachment, not as part of the email body.

Is there an attachment?
*If so, please send as a .jpg or .pdf no larger than 1MB. Other file types cannot be sent.

Date(s) email is to be sent:

Printable version of this information can be downloaded here.