Policies and Procedures

These policies and procedures have been developed to inform you of your rights and responsibilities as College employees, and to acquaint you with the variety of services, benefits, and facilities available to you at San Jacinto College. Faculty and staff are encouraged to download this information and keep it on hand as a convenient reference for matters of employee interest and concern. By reading this material and being an informed, responsible member of the San Jac staff, you can contribute to the institution's success and strengthen San Jacinto College's excellent reputation.

BOARD OF TRUSTEES

Main  The District's online policies and procedures are available for your information and use on the Texas
 Association of School Boards' Web portal.
Main-a  Foreword
Main-b  Preface
III  Board of Trustees
 

LOCAL GOVERNANCE

VI-GG  Policy on Substantive Change
3-24  Substantive Change
IV-C-14  Policy for College Officials Serving on Committees, Commissions, Boards or Agencies
3-14  College Officials Serving on Committees, Commissions, Boards or Agencies
 

CHANCELLOR

VI-CC  Policy on Internal Fundraising
VI-S  Policy on Naming College Facilities and Academic and Support Entities
3-23  Naming College Facilities and Academic and Support Entities
 

ADMINISTRATION

2-12  Use Of College Facilities
 

ATHLETICS

VI-BB  Policy Governing Intercollegiate Athletics
VI-HH  Policy on Drugs and Testing for Student Athletes
 

CETL

IV-C-13  Policy on Professional Trips
3-8  Professional Trips
VI-D  Policy on Professional Growth and Development
 

FISCAL AFFAIRS

V  Policies on Business Management
V-A  Policy on Budget Preparation
V-B  Policy on Purchasing
V-D  Policy on Travel
V-F  Policy on School Mail
V-H  Policy on Tuition, Fees, Deposits and Refunds
V-I  Policy on Definition of Resident Status
V-J  Policy on Scheduling Classes
V-L  Policy on College Emergencies/Natural Disasters/Business Continuity
V-M  Policy on Contract Compliance
V-N  Policy on Identification Cards
V-O  Investment Policy and Strategy
V-P  Policy on Debt Management
V-Q  Policy on Fixed Assets
VI-L  Policy on Use of Equipment
VI-U  Policy on Records Management
4-13  Records Management
VI-X  Policy on Undocumented Immigrants
2-17  Copy Center Services
 

FISCAL AFFAIRS - BUSINESS OFFICE

2-6  Parking
 

FISCAL AFFAIRS - FACILITIES SERVICES

V-K  Policy on Keys and Proximity Cards
3-16  Keys and Proximity Cards
VI-M  Policy on Security Control
2-7  Physical Plant
2-7-a  Maintenance Requests
2-7-b  Emergencies
2-7-c  Energy Management
2-7-d  Carpentry Services
2-7-e  Custodial Services
2-7-f  Electrical Services
2-7-g  Groundskeeping Services
2-7-h  Heating, Ventilating, And Air Conditioning Services
2-7-i  Painting Services
2-7-j  Plumbing Services
2-7-k  Receiving Services
2-7-l  Locksmith Services
2-7-m  Vehicles
2-7-n  Project Planning
V-G  Policy on Remodeling or Renovation of Any Facility Within the San Jacinto College District
2-16  Remodeling and Renovation of Facilities
 

FISCAL AFFAIRS - GRANTS

2-4  Contracts And Grants
 

FISCAL AFFAIRS - INTERNAL AUDIT

VI-DD  Ethical Conduct and Conflicts of Interest
3-20  Ethical Conduct and Conflicts of Interest
VI-EE  Prevention of Fraud and Fraudulent Actions
3-21  Prevention of Fraud and Fraudulent Actions
 

FISCAL AFFAIRS - PAYROLL

V-E  Policy on Payroll
4-3  Incorrect Salary Placement
4-7  Direct Deposit
4-7-a  Payroll
IV-E-2  Policy on Overtime / Compensatory Time Procedures
4-16  Overtime / Compensatory Time
 

FISCAL AFFAIRS - POLICE

2-9  Police Emergency
 

FISCAL AFFAIRS - PURCHASING

VI-Y  Policy on Historically Underutilized Business Program
3-15  Historically Underutilized Business Program
VI-AA  Policy for the Establishment of a Centralized Purchasing System
2-13  Purchasing
V-C  Policy on Bidding
2-14  Bidding
 

FISCAL AFFAIRS - SAFETY

VI-T  Use of College Vehicles
2-15  Use of College Vehicles
IV-B-6  Policy on Smoking
VI-KK  Policy on Tobacco Use and Smoking
3-10  Tobacco Use and Smoking
2-11  Safety
IV-B-5  Policies on Communicable Disease for Employees
3-12  Communicable Disease for Employees
IV-B-4  Policies on Communicable Disease for Students
8-3  Communicable Disease for Students
4-7  Wellness
IV-C-7  Policy on Medical Examinations
IV-C-8  Policy on New Employee Medical Examinations
 

HUMAN RESOURCES

IV  Personnel Policies, Procedures and Interpretations
IV-A  Definitions
VI-W  Policy on Work Place Violence
3-11  Work Place Violence
VI-LL  Policy on Alcohol Usage
3-2  Drug-free Workplace
4-19  Telecommuting
IV-G-5  Policy on Reduction in Force
4-22  Reduction in Force
4-18  Contracted Personnel (Refer to Procedure 5-17 Contract Periods and Non-renewal of Contractual
 Employees)
 

HUMAN RESOURCES - BENEFITS

IV-E  Policies on Benefits
IV-E-5  Policy on Sick Leave
IV-E-8  Policy on Development Leave
4-7  Employee Benefits
IV-E-3  Policies on Insurance
4-7-a  Insurance
4-7-b  Retirement
4-7-c  Employee Assistance Program
4-7-e  Credit Union Membership
IV-E-4  Policy on Solicitation of Business of Optional Retirement and Tax Sheltered Annuities Representatives
4-7-g  Solicitation of Business by Optional Retirement and Tax-Sheltered Annuity Representatives
4-8  Employee Leaves
IV-E-6  Policy on Bereavement Leave
4-8-a  Bereavement Leave
IV-E-11  Policy on Holidays
4-8-b  Holidays
IV-E-10  Policy on Any Court Appearances
4-8-c  Court Appearances / Jury Duty
IV-E-7  Policy on Personal Business Leave
4-8-d  Personal Business Leave
4-8-e  Religious Holidays
4-8-f  Sick Leave
4-9  Sick Leave Bank
IV-E-12  Policy on Vacations
4-8-h  Vacation
4-8-i  Unscheduled Holidays
IV-E-9  Policy on Military Absence
4-8-j  Military Leave
4-8-k  Family and Medical Leave
IV-E-16  Policy on Tuition Reimbursement
4-14  Tuition Reimbursement
8-1-c  Retirement Plan
IX  Educational Advancement Incentive for Full-Time Non-Teaching Employees
 

HUMAN RESOURCES - COMPENSATION

IV-C-11  Policy Relative to Work During Inclement Weather 
3-6  Inclement Weather (Shared with Marketing)
IV-E-1  Policy on Salaries
3-13  Salaries
3-17-a  Unscheduled School Closures
3-17-b  Payroll During Unscheduled Closure
IV-E-13  Policy on Salary Increments
4-2  Compensation and Salary Schedule
4-4  Reclassification Review
IV-C-16  Policy Concerning Extra Service Agreements
4-6  Extra Service Agreements
4-17  Exempt and Non-Exempt Employees
4-21  Bilingual Stipends
5-2  Faculty Salary
5-21  Faculty Formula and Summer Pay
5-22  Full-time Faculty Substitution Pay
 

HUMAN RESOURCES - EMPLOYEE RELATIONS

IV-G  Policies on Dismissal / Disciplinary Actions
IV-G-2  Policy on Termination or Demotion for Non-Contractual Employees
4-15  Termination or Demotion of Non-Contracted Personnel
IV-G-1  Policy on Termination or Demotion for Contractual Employees
4-23  Termination or Demotion of Contractual Employees
IV-G-4  Policy on Non-Renewal of Contractual Personnel
5-17  Non-Renewal of Contractual Personnel
IV-I  Policy on Employee Concerns and Grievances
3-19  Employee Concerns and Grievances
VI-FF  Protection from Retaliation for Reporting Suspected Wrongdoing
3-22  Protection from Retaliation for Reporting Suspected Wrongdoing
IV-B-3-b  Policy on Employee Harassment
1-2  Employee Harassment
3-9  Sexual Harassment
4-24  Employee Performance Counseling and Corrective Action
IV-G-3  Policy on Hearing Procedures for Dismissal or Disciplinary Action of Contractual Personnel (Refer to Policy IV-G-1 Demotion or Termination of Contractual Employees)
IV-J  Policy on Employee Grievance (Refer to Policy IV-I Employee Concerns and Grievances)
3-4  Grievances (Refer to Procedure 3-19 Employee Concerns and Grievances)
IV-B-3-c  Policy on Workplace Bullying (Refer to Policy IV-I Employee Concerns and Grievances)
3-18  Workplace Bullying (Refer to Procedure 3-19 Employee Concerns and Grievances)
 

HUMAN RESOURCES - EMPLOYMENT

IV-B  Policies on Equal Opportunity
IV-B-1-a   Policies on Equal Employment Opportunity
IV-C  Policy on Employment
IV-C-1  Policy on Employment of Contracted Personnel
IV-C-2  Policy on Employment of Non-Contracted Personnel
IV-C-4  Policy on Interviewing and Recommending Full-time Contracted Personnel
IV-C-5  Policy Concerning Assignment to Acting Positions
IV-C-6  Policy for Faculty Transcripts and Certificates
I  Equal Opportunity Affirmative Action Statement
IV-C-9  Policy on Nepotism
3-7  Nepotism
IV-C-12  Policy on Conflict of Interest / Outside Employment
3-1  Conflict of Interest/Outside Employment
IV-C-3  Policy for Filling Vacancies
4-1  Job Vacancies
4-1-a  Screening Committee
4-1-a-1  The Screening Committee Process
4-1-a-2  Permitted & Prohibited Pre-Employment Questions
4-1-a-3  FAQs
4-1-a-4  Non-Selection of Candidates
4-1-a-5  Interview Response Form for Committee Members
4-1-a-6  Final Summary of Interview Results
4-1-a-7  Screening Applicants on PeopleAdmin
4-1-a-8  Telephone Reference Check
4-5  Employee Transfers
IV-G-6  Policy on Acceptance of Resignation or Retirement
4-20  Employee Exits
5-1  Faculty Recruitment
 

HUMAN RESOURCES - PERFORMANCE MANAGEMENT

IV-F-1  Performance Management Policy for Full-Time Faculty, Staff and Administrators
4-11  Performance Management for Full-Time Faculty, Staff and Administrators
4-25  Secondary Review of Validated Performance Rating
 

HUMAN RESOURCES - RECORDS MANAGEMENT

4-12  Personnel Records
 

INSTRUCTIONAL

IV-E-14  Policy on Intellectual Property Rights and Honoraria
IV-E-15  Policy on Educational Advancement
VI-II  Policy on Awarding Posthumous Degrees
6-13  Awarding Posthumous Degrees
VI-JJ  Policy on Awarding Honorary Degrees
6-14  Awarding Honorary Degrees
IV-H  Policy on Academic Freedom
VI-A  Policy Concerning Teaching/Learning Environment
VI-B  Policy Regarding Planning Research
VI-C  Policy on Role of Faculty in Institutional Governance
VI-E  Policy on Faculty Meetings
VI-F  Policy on Registration
VI-G  Policy on Semester Reports
VI-H  Policy on Classroom Behavior
VI-I   Policy on Student Activities
VI-K  Policy Regarding Appropriate Use of Copyrighted Materials
VI-Z  Policy on the Evaluation of Transcripts for Transfer Students
2-5  Instructional Media
2-8  Office Of Planning, Research And Evaluation
IV-C-10  Policy on Duty Hours
3-3  Duty Hours
5-3  Office Hours * Faculty Workload
5-4  Other Duties As Assigned
5-5  Contract Recommendations
5-6  Selection of a Department Chair
5-7  Sabbatical Leave
5-8  Space Allocation / Room Assignment
5-9  Statement of Primary Language
IV-C-15  Policy on Teaching Classes Outside Normal Duties
5-11  Teaching Classes Outside Normal Duties
5-15  Professional Publishing
5-18  Adjunct Faculty
5-19  Curriculum Design and Instructional Effectiveness
5-20  Distance Learning/Hybrid
IV-D  Policies on Faculty Education (This policy was rescinded by Board action effective July 7, 2014.)
5-10  Faculty Transcripts and Certificates (This procedure was rescinded by Board action effective July 7, 2014.)
5-12  Faculty Educational Requirements: Academic (This procedure was rescinded by Board action effective July 7, 2014.)
5-13  Faculty Educational Requirements: Technical Education (This procedure was rescinded by Board action effective July 7, 2014.)
5-14  Faculty Educational Requirements: Remedial (This procedure was rescinded by Board action effective July 7, 2014.)
VI  Instructional Program
6-1  Semester Reports
6-1-a  Class Rolls
6-1-b  Class Scheduling
6-1-c  Gradebook
6-1-d  Mid-Semester
6-1-e  Semester Grade Reports
6-1-f  Posting Grades
6-1-g  End-Of-Course Exhibits
6-2  Curriculum and Effectiveness
6-2-a  Course Syllabus / Curriculum Guide
6-2-b  Beginning of Class Information
6-3  Student Attendance
6-3-a  Excessive Absence
6-3-b  Student Initiated Withdrawal
6-3-c  Administrative Withdrawal for TSI
6-3-d  Student Absences for Religious Holidays
6-3-e  Military Service
6-3-f  Shift Workers
6-4  Classroom Conduct and Discipline
6-4-a  Classroom Behavior
6-4-b  Cheating and Plagiarism
6-5  Auditing Classes
6-6  Class Schedule Numbering
6-7  Examinations
6-7-a  Mid-Semester
6-7-b  Final Exams
6-8  Student Grade Appeal Process
6-9  Retention and Disposal of Student Records
6-10  General Classroom Procedures
6-10-a  Class Field Trips
6-10-b  Class Library Visits
6-10-c  Special Services for Students
6-10-d  Scheduling Audio Visual Media
6-11  Senior Citizens Enrolling for Classes
VII  Curriculum Development Manual
 

INFORMATION TECHNOLOGY SYSTEMS

VI-V  Policy on Information Resources
2-3  Computer Services - Information Technology Services (ITS)
2-3-a  Individual Responsibilities For Computing Resources
2-3-b  Computer Security
2-3-c  Electronic Communication (E-com)
 

MARKETING, PUBLIC RELATIONS, AND GOVERNMENT AFFAIRS

VI-J  Policy on Public Relations
VI-Q  Policy on Publications, Distribution of Literature and Advertising
2-10  Publications
2-18  Public Relations
4-10  Public Information Request
 

STUDENT SERVICES

3-5  Identification (ID) Cards
8-1  Student Employees
8-1-a  Work Study Student Employees
8-1-b  Class Breaks
8-1-d  Summer Employment
8-1-e  Student Records and FERPA
8-2  Federal Work Study
8-2-a  Student
8-2-b  Job Placement Office
8-2-d  Department
8-2-e  Changes
VI-N  Policy For Students Appealing A Final Grade
VI-O  General Policy on Student Conduct and Discipline
VI-P  Policy on Student Records
IV-B-3-a  Policy on Student Harassment
1-1  Student Harassment
2-2  Counseling And Testing Centers
 

STUDENT SERVICES - FINANCIAL AID

8-2-c  Financial Aid Department
 

PROVOSTS

VI-R  Policy on Enrollment in San Jacinto College Children's Center
2-1  Campus Libraries