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Policy VI-GG: Policy on Substantive Change

San Jacinto College (the College) is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).  The Board of Trustees and administration are committed to full compliance with the SACSCOC’s Principle of Integrity, Core Requirements, Comprehensive Standards, policies, and additional Federal Requirements. The purpose of this policy is to ensure continuous compliance with current SACSCOC’s Comprehensive Standards related to substantive changes and the Policy on Substantive Change for Accredited Institutions of the Commission on Colleges.

When the College significantly modifies or expands its scope, changes the nature of its affiliation or its ownership, or merges with another institution, it will notify SACSCOC of the substantive change.

The College notifies the SACSCOC of changes in accordance with the substantive change policy and, when required, seeks approval prior to the initiation of changes.

Substantive change includes the following categories:

  • Any change in the established mission or objectives of the institution
  • Any change in legal status, form of control, or ownership of the institution
  • The addition of courses or programs that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated
  • The addition of courses or programs of study at a degree or credential level different from that which is included in the institution’s current accreditation or reaffirmation
  • A change from clock hours to credit hours
  • A substantial increase in the number of clock or credit hours awarded for successful completion of a program
  • The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50% of an educational program
  • The establishment of a branch campus
  • Closing a program, off-campus site, branch campus, or institution
  • Entering into a collaborative academic arrangement that includes only the initiation of a dual or joint academic program with another institution
  • Acquiring another institution or a program or location of another institution
  • Adding a permanent location at a site where the institution is conducting a teach-out program for a closed institution
  • Entering into a contract by which an entity not eligible for Title IV funding offers 25% or more of one or more of the accredited institution’s programs

The Strategic Leadership Team or its designees is responsible for the development, dissemination, implementation, monitoring, and regular evaluation of procedures to ensure compliance with this policy.  The accreditation liaison is responsible for monitoring College activities and informing the chancellor of the possible need for a notification of substantive change to SACSCOC and program developments in accord with the substantive change policy.  The Board of Trustees will be notified of and consulted in activities qualifying as a substantive change. Compliance with this policy and associated procedures is mandatory.


Policy #:


Policy Name:

 Policy on Substantive Change



Adopted Date:

 July 15, 2013

Revision/Reviewed Date:

 March 31, 2014

Effective Date:

 July 15, 2013 and March 31, 2014

Associated Procedure: