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Policy VII.7002.A, Alcohol Usage at Events on College Property

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Purpose

San Jacinto College (College) is designated as an alcohol-free institution. The consumption, possession, serving, and/or use of alcohol is prohibited in/or on College Property, except as may be authorized in this Policy.

This Policy applies to all employees, students, visitors, volunteers, contractors, and vendors. This Policy also applies to individuals and groups that rent or lease any facilities that are designated as College Property.

Policy

The consumption, possession, serving, and/or use of alcohol is strictly prohibited on all College Property. However, the Chancellor is authorized to permit the use, serving, or consumption of alcohol for persons aged 21 and over as follows:

  1. College Programs and Events
  1. At designated College Property as part of a specifically defined and approved academic curricular program(s) or class(es). But even in these designated program(s) or class(es), no one under the age of 21 may consume alcohol;  
  2. At official events hosted and/or sponsored by the College; or
  3. At functions or events for the College sponsored by the San Jacinto College Foundation.
  1. Outside Organization Events
  1. At events sponsored by any federal non-profit organization(s) and/or not-for-profit community service organizations. Approval is at the discretion of the College. The events must serve a charitable, civic, or educational purpose.

Such organizations must agree to the terms in the College’s Facilities Rental Agreement. In addition to describing the event and any limitations placed on the event, the Facilities Rental Agreement shall address the following:

  1. The organizers of such events will be required to provide proof of liability insurance. The College shall require a certificate of insurance coverage with a reputable insurance company authorized by the State of Texas. The Facilities Rental Agreement shall contain a hold harmless and indemnification provision that requires the organizers of the event to be solely responsible for damage to property or injury, illness, or death to persons.
  2. Alcohol will be allowed and consumed only in the College Property identified in the Facilities Rental Agreement and not in parking lots or other prohibited areas of the College Property.
  3. Organizations must use a College-approved caterer that has been authorized to deliver and/or serve alcoholic beverages on the College Property.
  4. Cash bars are not permitted except in strict conformity with the rules and regulations of the Texas Alcoholic Beverage Commission (TABC).

Compliance and Enforcement

All federal laws, state laws, and local ordinances shall be strictly enforced at all times on all College Property in regard to the consumption, possession, serving, and/or use of alcoholic beverages. All parties serving alcoholic beverages must comply with the foregoing laws, the contractual obligations specified in the College’s Facility Rental Agreement, this Policy,   the rules and regulations of the TABC.

Definitions

College Property: Property, whether indoors or outdoors, located within the State of Texas that is owned, operated, leased, occupied, or controlled by the College. For purposes of the Policy on Alcohol Usage at Events on College Property, this includes but is not limited to all buildings, classrooms, laboratories, auditoriums, library buildings, offices, athletic facilities, any other structures, grounds, sidewalks, parking lots, walkways, and attached parking structures owned or controlled by the College.

The Authority, Applicability, Sanctions, Exclusions, and Interpretation do not differ from Policy II.2000.A, Policy and Procedures Development, Review, Revision, and Rescission.

Associated Procedures

Procedure VII.7002.A.a, Alcohol Usage at Events on College Property

Date of Board Approval

February 5, 2018

Effective Date

February 6, 2018

Primary Owner

Vice Chancellor, Marketing, Public Relations and Government Affairs

Secondary Owner

Events Planner