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Procedure 5-20: Distance Learning Procedures

(formerly Distance Learning/Hybrid Guidelines)

DEFINITION

  1. Distance learning classes at San Jacinto College are considered a mode of delivery for instruction and are under the supervision of the respective campus instructional department, division, dean, and provost.
    1. For the purposes of reporting contact hours to the Texas Higher Education Coordinating Board (THECB), the College has adopted procedures to define the different modes of distance learning delivery.
      1. Online (OL): All content is delivered through computers and multimedia using the San Jacinto College’s learning management system, Blackboard, and may include various media or publisher content; both synchronous and asynchronous teaching methods may be used as appropriate. No on-campus testing or activities may be required. Proctored exams may be required but faculty must provide options outside of SJC locations.
      2. Online/Classroom (OLC): Content delivered through a combination of web-based and classroom activities. These courses use components of computer instruction using the San Jacinto College’s learning management system, Blackboard, in addition to multimedia activities and classroom time. On-campus classroom time is required. (See calculations table for synchronous contact hour details.)

SCHEDULING

  1. Online (OL) section enrollments will be set at a maximum head count of thirty (30) students unless noted otherwise in the table below.  Online/Classroom (OLC) maximum head counts will be consistent with face-to-face offerings of the same course.

Subject

Course

Maximum OL/OLP Enrollment

ACNT

1311

25

ACNT

1329

25

ACNT

1331

25

AIRP

1343

25

AIRP

2433

25

EDUC

1300

25

ENGL

1301

25

ENGL

1302

25

ENGL

2311

25

ENGL

2322

25

ENGL

2341

25

GUST

0305

25

HART

1356

25

HECO

1322

25

HRPO

2301

25

MATH

0306

25

MRKG

2333

25

PSYC

1300

25

RADR

1203

20

SPCH

1315

25

SPCH

1318

25

NOTE: To request an addition, deletion, or modification to the maximum enrollment table, the instructional dean for the area should submit the request to the Vice President for Educational Technology, who will present to the ISSAT for approval.

  1. The following practicum, internship, and clinical courses have been approved for inclusion in the schedule as distance learning offerings and the DL fee will be waived for these classes due to the nature of the instruction.

Subject

Course

 

 

 

 

NOTE: To request an addition, deletion, or modification to the practicum, internship, and clinical table, the instructional dean for the area should submit the request to the Vice President for Educational Technology, who will present to the ISSAT for approval.

  1. Once a course section has filled, an additional section of a course may be opened by the campus at the set maximum enrollment. If a section does not reach an enrollment of 13 to make a section full, the faculty member will be paid in the following manner per student.

Student

Faculty pay

1

$100

2

$200

3

$300

4

$400

5

$500

6

$600

7

$700

8

$800

9

$900

10

$1,000

11

$1,100

12

$1,200

13

Full section pay

  1. Faculty pay for distance learning classes will be calculated consistent with the way in which face-to-face instruction is calculated.
  2. Online (OL) sections will be designated in the class schedule with a section number beginning with “7” as defined by College schedule development protocol and a Session Code of “O.”
  3. Online/Classroom (OLC) sections will be designated in the class schedule with a section number beginning with “8” as defined by College schedule development protocol and a Session Code of “Q.”
  4. Section numbers for Online  and Online/Classroom sections will be assigned based on the “Section Assignments for Online and Online/Classroom Courses” document found on the College’s intranet.
  5. The Part of Term for each Online (O) class will be set on the first class day of that term.
  6. Each campus shall regularly monitor enrollment and adjust enrollment limits as needed.
  7. Each campus shall ensure Onlineand Online/Classroom offerings meet the same quality standards and achieve the same student learning outcomes as the equivalent face-to-face course(s).
  8. Campuses will follow the agreed-upon rotation schedule for course offerings negotiated by the department chairs. Disagreements will be reviewed by the Vice President of Educational Technology in coordination with the provost. Agreed upon rotations will be maintained at the College’s intranet.
  9. In cases where distance learning and online/classroom sections do not have the required enrollment, departments will communicate with other campuses and combine distance learning sections based on previously agreed-to instructional rotations.
  10. In the absence of an agreed-upon rotation, the campus with the largest enrollment will generally teach the class, but the provost may approve a different arrangement.
  11. Faculty should be assigned to distance learning classes no later than the published payment deadline for the semester in which they are teaching.
  12. Departments must notify the Vice President for Educational Technology prior to assigning a faculty member who resides out of state to teach the course in order to ensure compliance with state agreements for online instruction.

FACULTY PARAMETERS

  1. The Vice President for Educational Technology is responsible for providing appropriate training and support for faculty to develop or teach distance learning and hybrid courses. To teach Online and Online/Classroom sections, faculty must have successfully completed the college-approved certification program conducted by the Educational Technology Department and maintain their certification by completing related professional development each year as a component of faculty professional development for faculty performance review. Part-time faculty members who meet the same requirements as full-time faculty members may be assigned to develop or teach Online and Online/Classroom courses as appropriate.
  2. A full-time faculty member qualified to teach distance learning and online/classroom classes may replace a part-time faculty member scheduled to teach an Online and Online/Classroom class in order to make a contract load at the discretion of College administration.
  3. Online and Online/Classroom courses shall be scheduled for appropriate lengths of time as prescribed by the provost.
  4. All Online and Online/Classroom course syllabi and first day handouts shall be posted in the college’s learning management system, Blackboard), course site no later than the first day of class.
  5. In addition to meeting the college’s minimum presence, all faculty assigned to teach a Online and Online/Classroom are required to use the college’s learning management system, Blackboard, for the distribution of instructional content or to provide links to access approved external content (ex: publisher textbook companion sites).
  6. Distance learning faculty are expected to make use of integrated communication tools in Blackboard and for faculty and students to demonstrate active engagement in the course in addition to the use of their San Jacinto College email accounts.
  7. All faculty are responsible for meeting the required direct instructional minutes associated with their assigned classes in accordance with the SJC statement on direct instruction.
  8. Faculty teaching distance learning classes will develop courses to meet the Distance Learning Online Course Review Rubric to ensure quality design and student/faculty engagement.
    1. Courses rating 85% or greater and meeting all SJC required standards to be designated as “meet standards.”
    2. Faculty receiving a rating of 90% or greater, meeting all SJC required standards, and receiving an Exemplary designation by their department chair may be considered as subject matter experts for future course developments and may be assigned to work with faculty as mentors.
    3. Courses rating 85% or greater but not meeting all SJC required standards may continue teaching their classes but must incorporate required changes prior to the next semester the course is offered.
    4. Faculty receiving a rating of 75-84.99% will be paired with a mentor faculty or instructional designer, at the direction of their department chair, to update their course prior to the next semester the course is offered or they will be given access to a ready-to-teach course for their classes if available.
    5. Faculty receiving a rating less than 75% will work with an instructional designer or a mentor faculty, at the direction of their department chair, to make necessary improvements to their course(s) prior to the next semester the course(s) is offered or they will be given access to a ready-to-teach course for their classes if available.
  9. All Online and Online/Classroom courses sites in Blackboard shall be made available to students no later than the first day of classes.
  10. Distance learning faculty members shall be encouraged and assisted in developing online learning and exam options. Assistance is available from the Educational Technology Department.
  11. Administration of exams is the responsibility of the faculty member. If a proctored setting at San Jacinto College is required, the faculty member should arrange times and locations for testing working through their department and/or division. If a student presents a hardship that necessitates the need for a student to test in a San Jacinto College Testing Center, these requests will be forwarded by the faculty member to the department chair who will work with the appropriate Testing Center personnel for specific arrangements.
  12. Course orientation is the responsibility of the faculty.  Using their best professional judgment, faculty may conduct orientation in face-to-face class meetings or using appropriate technology that align with the mode of distance learning delivery.
  13. Grading should be completed in a timely fashion and feedback should be provided regularly by online grade book in Blackboard.
  14. Grades will be maintained in the Blackboard Grade Center and made available for students to view; even if using a third party application to grade assignments (i.e. MyMathLab, or something similar).
  15. Faculty members should establish contact with students at the beginning of the term and maintain regular engagement throughout the term.
  16. Faculty members should include information in their syllabus to define how communications will be managed during the course.
  17.  Faculty members should maintain a record of student attendance in Online and Online/Classroom courses. For online portions of the course, logging into the Blackboard site alone does not suffice for attendance. Students must be actively participating in the learning process through activities such as discussion boards, Collaborate sessions, assignment submissions, assessments, etc. to count for attendance. Faculty members should monitor each student’s progress and follow the same withdrawal processes that are used for the course when offered in an on-campus delivery format.
  18. To ensure attendance by census date for online courses, faculty members should have a required assignment due prior to the published census date.
  19. Guidelines for faculty teaching load guidelines and faculty work schedule guidelines are published in The Faculty Handbook published on the college intranet, The Exchange.

DEAN/DEPARTMENT CHAIR PARAMETERS

  1. The Vice President for Educational Technology is responsible for providing appropriate training and support for deans/department chairs to evaluate distance learning and online/classroom courses.
  2. Department Chairs are required to conduct observations of online and online/classroom classes consistent with procedures for all instructional offerings.
  3. Department Chairs will use the Distance Learning Online Course Review Rubric to ensure quality design and student/faculty engagement. Results will be kept on file in the SJC Distance Learning Office.
  4. Department Chairs should review course and student performance data (i.e., end of course evaluations, student completion, etc.) to assist in determining if professional development opportunities should be recommended to faculty.
  5. Deans and department chairs should assist faculty in identifying opportunities and developing a professional development strategy to support distance learning instructional delivery as needed.
  6. Department Chairs will monitor faculty schedules and college service as detailed in The Faculty Handbook.

Procedure #:

 5-20

Procedure Name:

 Distance Learning Procedures

Pages:

 8

Adopted Date:

 

Revision/Reviewed Date:

 October 2012; August 2013; May 2014; January 2015; November 2015

Effective Date:

 January 2015; January 2016

Associated Policy: