Contact Information

Name: 
Contact San Jac
Phone: 
281- 998-6150

My San Jac GPS FAQs

General My San Jac GPS Questions

What is My San Jac GPS?

My San Jac GPS is a web-based planning tool to help students and staff monitor students’ progress toward degree completion. It will show you in an easy-to-read format the courses needed to earn a degree or certificate. My San Jac GPS is not a substitution for consultation with an educational planner or faculty advisor.

The system allows students to:

  • Determine what requirements you need to fulfill in order to complete your degree.
  • View individual course grades, cumulative grade-point average (GPA), and major average.
  • Determine which courses you have taken or transferred, and which ones count as electives.
  • View transfer credits, waivers, and exemptions applied toward degree.
  • See how your coursework could be applied toward another major using the "What If" option.
  • Confirm your academic standing.
  • Plan future academic coursework.
  • Estimate how many semesters it will take you to graduate.
  • Learn the prerequisites and co-requisites for courses by clicking on the course numbers.

Significant benefits to be realized from the tool include:

  • Students are better informed about their academic career
  • Information from the tool can be used to improve advising and degree planning services for students
  • Access available 24/7 online
  • Students have the ability to perform "what if" analyses to determine how their coursework would apply to a different major.

 

My San Jac GPS is easier to read and allows for better communication between staff and students. It has several tools including GPA calculators, a planner, and notes section.

Students who will utilize My San Jac GPS include:

  • Students under Catalog Year 2012-2013
  • New, first time in college students for Fall 2013 and forward

Students who are under a catalog prior to the 2012-2013 catalog  will continue to use the CAPP Degree Evaluation system.

All current and former San Jacinto College students can use My San Jac GPS. Students must be enrolled in a catalog year beginning 2012-2013 and forward.  For students not currently found in My San Jac GPS, please use the CAPP Degree Evaluation system or see an educational planner for assistance.

 

The catalog year determines which catalog/degree requirements students follow to obtain a degree.

Students classified under catalogs prior to 2012-2013 will not have access to all of the My San Jac GPS features, including the Student Planner. Please contact the Educational Planning and Counseling department. They will be able to assist you with changing this information.

Did you troubleshoot to ensure that you are looking at the correct catalog year? Some programs change from year to year. If you find that your catalog is incorrect, contact the Educational Planning & Counseling office.

Accessing the My San Jac GPS system is easy, just follow these steps:

  1. Visit www.sanjac.edu/student-services/educational-planning/sos-login
  2. This brings you to the S.O.S login page. First time S.O.S. users should note the link for claiming your account. For return users, a link for resetting your user passwords is also available on this page.
  3. To log into the system, enter your Student ID ‘G’ number into the User ID field and your network password into the Password field. Then click the Login button.
  4. This brings you to the S.O.S. homepage. From here, click on the grey My Student Records tab at the top of the page.
  5. Next, select the My Student Records link.
  6. Select the Perform Degree Evaluations – My San Jac GPS (graduation catalogs Fall 2013 and forward) link from the list of options. Please note that you may experience a slight delay.
  7. Finally, your student audit should appear in the My San Jac GPS system.

Please refer to the "Accessing My San Jac GPS" instructional video by clicking the “Student Tutorials” link on the left side of this page.

 

Yes. Like other processes you use through S.O.S., My San Jac GPS is accessed through your secure log in. Remember that select SJC staff will be able to view the information contained in My San Jac GPS.

My San Jac GPS data is refreshed nightly from the Banner Student Information System. Any modifications made to student data in Banner (i.e. registration, change of major, change of grades, etc.) will be reflected in My San Jac GPS within 24-48 hours.

Consult an educational planner and review your audit with him/her. Any waivers, substitutions, or exceptions for program requirements must be communicated to the Enrollment Services office by the appropriate department chair.

There could be several reasons that information in My San Jac GPS is not up to date.

  • The system may not have been refreshed since a change was made (information is refreshed nightly) to a student record.
  • There could be some paperwork that must be completed. For example:
  • If a grade change is pending, it is possible the form has not reached the Enrollment Services Office.
  • If you have completed transfer courses, it is possible that we have not received an official transcript or your transcript evaluation is not complete. Check with the Enrollment Services office if your transcript or audit does not reflect transfer work you have completed.

Contact the Enrollment Services Office to ensure they have received transcripts with the most up‐to‐date information. They can check on transcript receipts and transfer evaluations.

 

You cannot update course information in My San Jac GPS. Meet with an educational planner to change your program.

A degree evaluation worksheet can be reviewed at any time, but it is recommended to do so at these times:

  1. By students prior to meeting with an educational planner.
  2. By students prior to registering for courses.
  3. By students at the beginning of each new term.
  4. By students at the end of each term.
  5. During meetings with educational planners and/or faculty advisors.
  6. Prior to applying for graduation.
  7. After any changes to major, catalog year or plan of study.
  8. After academic records are changed, such as an official grade change.

 

Students should contact the Educational Planning and Counseling department to speak to an educational planner.

Worksheet Questions

Your audit will display the courses you've taken or are registered for and will show you any degree requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress.

You can use your My San Jac GPS evaluation when:

  • Reviewing your progress with an educational planner.
  • Creating a list of questions to discuss with an educational planner.
  • Identifying courses that need to be completed.
  • Selecting courses that meet your degree requirements.
  • Determining a projected graduation date.
  • Choosing a major.

 

No, the My San Jac GPS evaluation is an unofficial audit of your coursework, as well as an outline of requirements still needed to complete your program of study.

Your transcript is an official document which displays only courses from completed terms. The My San Jac GPS degree evaluation includes courses that are required for your degree, courses you are currently enrolled in, and courses which you have already taken. The degree evaluation is not an official transcript, but a guide to help you reach your ultimate goal of graduation.

 

Yes.  If you have requested a transcript evaluation and it is complete, all transfer courses that satisfy degree requirements will be on your My San Jac GPS worksheet.

We have programmed information into My San Jac GPS that helps it to determine where to place completed courses. If there are any courses in the wrong place, or any that are expected to apply in different areas, contact your educational planner.

No.  Technical courses do not satisfy degree requirements for academic transfer degrees such as Associate of Arts, Associate of Science or Associate of Arts-Teaching degrees.  Technical courses satisfy requirements for certificates and Associate of Applied Science degrees.  The only technical course that satisfies a requirement on academic transfer degrees is ITSC 1309 if it is used to meet the Institutional Option for the computer literacy requirement.

This depends on the program. There are set rules within My San Jac GPS that will determine this availability.

My San Jac GPS will move the classes to the most appropriate fit as you complete them. If it pulls a course into the wrong place, do not panic. When you take the class you expected to satisfy that requirement, the system will adjust them to help you complete your degree the most efficient way possible. In some cases, the Enrollment Services Office may need to intervene on the My San Jac GPS audit by processing an Exception.

Contact the Enrollment Services Office to ensure they have received transcripts with the most up‐to‐date information. They can check on transcript receipts and transfer evaluations.

All requirements for graduation will appear on My San Jac GPS. However, final graduation clearance is still made through your educational planner, the Enrollment Services Office, and the dean of enrollment services.

There could be two reasons:

  • The course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study.
  • All requirements have been met and this course is simply not needed.

 

Any petition, waiver, substitution, or other exception to the degree plan is referred to as an “exception”. These requests must be made by the student to the department chair.

After a course substitution is made by the department chair, it must be approved by the dean and provost. All approved course substitution documentation is routed to the Enrollment Services Office to be processed. After it is processed in the Enrollment Services Office it will show up in the degree evaluation.

The course substitution documentation may still be routing through the approval process. Check with the department chair to confirm that the paperwork has been completed and forwarded.

No, My San Jac GPS is a snapshot of courses in-progress, planned, and in academic history. Registration and drop/add are still handled through the registration system in S.O.S.

Use the “What If” tab. If you decide to change the major, meet with an educational planner to make the change.

No, meet with an educational planner to make the change.

Run a degree audit for the declared major and use the “What If” tab to run an audit for the second degree.

Yes, grades are viewable in My San Jac GPS once they have been processed at the end of each semester.

Courses from which you have withdrawn will appear in the Not Applied block on your audit.

If a course is repeated, only the course completed with the highest grade counts toward degree requirements. The course completed with the lower grade will show to be excluded and it will not count for, nor should it pull into the areas in the evaluation. In the case where the same grade is earned on a repeated course, the latest attempt will be excluded.

Repeated courses will not replace prior courses until the end of the semester.

In several features, courses are underlined, indicating they are hyperlinked to their description from the catalog. Clicking on hyperlinked course rubric and numbers will open a new dialog box to view the complete course description.

This is a wild card in My San Jac GPS. If the @ sign appears with course numbers after it (i.e., @ 1000:2999), it means that you can take a 1000-2000 level course from any subject area. If it appears after a subject prefix (i.e., ARTS @), it means that you can take any course approved for that degree component. If it appears with nothing following, you can take any course from any area and any level.

A My San Jac GPS evaluation worksheet contains a large amount of information and because of this, it will take 15-20 seconds for the PDF to generate.

Not necessarily.  Meeting the minimum number of credits is ONE requirement for graduation.  All other conditions must be met, such as meeting the minimum GPA requirements, the residency hour requirement, and taking all specified courses for your degree.

Not necessarily. If you have applied to graduate, there will be a preliminary audit of your coursework prior to the end of your final semester and a final audit after all coursework is completed to determine if you are eligible to graduate. Missing requirements will be communicated to you by the Enrollment Services office.

Not necessarily. If you have applied to graduate, there will be a preliminary audit of your coursework prior to the end of your final semester and a final audit after all coursework is completed to determine if you are eligible to graduate. Missing requirements will be communicated to you by the Enrollment Services office.

Yes. You must complete a graduation application in order for Enrollment Services to evaluate your program completion and award your degree.

Not necessarily. You may still be eligible to graduate. Identify which areas are unmet on My San Jac GPS and ensure that you have already completed them. If you have completed the requirements and they still appear on My San Jac GPS as not met, meet with an Educational Planner. All completed items will have a green box with a checkmark.

Planner Questions

The Planner is a tool for you to arrange course requirements into future semester blocks. You and the educational planners may find this helpful as you forecast your academic career. It is recommended that you create an active planner and keep it up-to-date, as this information may be used by college administrators to determine the demand for various courses each term.

By a split screen, the Planner allows you to drag and drop courses from your worksheet into future semester blocks. You can also type courses directly into the planner boxes. You must enter the course as it is labeled in the catalog (e.g., ENGL 1301, not English 1301).

No. Nothing entered on the Planner will affect your main worksheet. You can, however, see how the courses you have entered in your planner will apply in your worksheet by checking the boxes next to the semester blocks that you wish to include (check all of the boxes to see how your worksheet will look if you complete your entire planner) and then clicking on Run a New Audit. In your worksheet on the left-hand side of the screen, you will see how the planned courses applied to the various degree requirements.

Yes; however, only one planner at a time may be kept as an active planner. Mark the planner that you expect to follow as your active planner. This information may be used by college administrators to determine the demand for various courses each term.

Yes. My San Jac GPS will allow you to save all plans you create; however, only one My San Jac GPS plan may be marked as active.

Yes. Select San Jacinto College staff can see your planner(s) and participate with you in the planning process.

No. Your planner is for planning purposes only. You can only register for classes through the registration system in your S.O.S. account.

No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration opens. If you discover that a course you had planned is not being offered, we recommend that you find a substitute course to take and move the original course, if still needed, to a future term.

Yes. There is a print button at the top, right-hand side of the My San Jac GPS screen.

"What If" Questions

The What If function allows you to hypothetically change your program or major. Your new What If evaluation will show you what coursework is required for the new program, what courses you have taken that satisfy requirements, and what courses are still left for you to take.

No. The What If function is for information purposes only. You will see the header What If Worksheet displayed at the top of the worksheet whenever an audit is run on a What If scenario.

Yes. The What If function will perform an audit based on the hypothetical program/major and will show how your completed, current, and planned coursework meets the requirements of the hypothetical program.

Since What If scenarios are not saved in My San Jac GPS, an advisor can only see your results if the two of you work through a What If procedure together.

Yes. The What if feature in My San Jac GPS will allow you to select multiple majors from the same type of degree.

No. What If scenarios are not saved in My San Jac GPS. Run a new What If scenario the next time you log in to see it again.

Yes. If you want to share this with an educational planner at a later date, you should print your What If scenario.

Speak with an educational planner to change your major to the preferred program.

Check the “Major” field.  The What If tool requires that you make a selection in the "Major" field. Failure to select a major will result in error.

Calculator Questions

The Term Calculator shows your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned units and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.

The Advice Calculator displays the amount of credit hours needed at a specified grade to achieve a desired overall GPA.

No. This is an estimate only.