Guideline 5-20 Distance Learning Guidelines
(formerly Distance Learning/Hybrid Guidelines)
(Effective Spring Semester, 2013)
1) Distance learning classes at San Jacinto College are considered a mode of delivery for instruction and are under the supervision of the respective campus instructional department, division, dean, and vice president.
a) For the purposes of reporting contact hours to the Texas Higher Education Coordinating Board (THECB), the College has adopted guidelines to define the different modes of distance learning delivery.
i) Online (OL): All content is delivered through computers and multimedia using the San Jacinto College’s web-based system, Blackboard, and may include CDs and audio/video streaming or publisher content. No on-campus testing or activities are required; however, off-campus proctored exams may be required.
ii) Online Partial (OLP): Most of the content is delivered through computers and multimedia. These courses use Blackboard, the San Jacinto College’s web-based system, and may include CDs and audio/video streaming or publisher content. On-campus testing, orientation, and/or other activities may be required.
iii) Online/Classroom (OLC): Content delivered through a combination of web-based and classroom activities. These courses use components of computer instruction using the San Jacinto College’s web-based system, Blackboard, in addition to multimedia activities and classroom time. On-campus classroom time is required.
2) Online (OL) and Online Partial (OLP) section enrollments will be set at a maximum head count of thirty (30) students. OL and OLP class maximums may be less than thirty (30) at the discretion of the teaching campus. Online/Classroom (OLC) maximum head counts will be consistent with face-to-face offerings of the same course.
3) Additional sections of a course may be opened by the campus with the faculty member paid in the following manner per student until the minimum requirement is reached for the course to be considered a full section.
||Full section pay
4) Faculty pay for distance learning classes will be calculated consistent with the way in which face-to-face instruction is calculated.
5) Online (OL) sections will be designated in the class schedule with a section number beginning with “7” as defined by college schedule development protocol and a Session Code of “O”.
6) Online Partial (OLP) sections will be designated in the class schedule with a section number beginning with “7” as defined by college schedule development protocol and a Session Code of “P”.
7) Online/Classroom (OLC) sections will be designated in the class schedule with a section number beginning with “8” as defined by college schedule development protocol and a Session Code of “Q”.
8) Section numbers for Online, Online Partial, and Online/Classroom sections will be assigned based on the “Section Assignments for Online, Online Partial, and Online/Classroom Courses” document found on the college’s intranet.
9) The Part of Term for each Online (O) or Online Partial (OLP) class will be set on the first class day of that term.
10) Each campus shall monitor enrollment and adjust enrollment limits as needed.
11) Each campus shall ensure Online, Online Partial, and Online/Classroom offerings meet the same quality standards and achieve the same student learning outcomes as the equivalent face-to-face course(s).
12) Campuses will follow the agreed-upon rotation schedule for course offerings negotiated by the department chairs. Disagreements will be reviewed by the Vice President of Educational Technology in coordination with the vice presidents of learning. Agreed upon rotations will be maintained at the college’s website under The Exchange.
13) In cases where distance learning and online/classroom sections do not have the required enrollment, departments will communicate with other campuses and combine distance learning sections based on previously agreed-to instructional rotations.
14) In the absence of an agreed-upon rotation, the campus with the largest enrollment will generally teach the class, but the vice presidents for learning may approve a different arrangement.
15) Faculty should be assigned to distance learning classes no later than the published payment deadline for the semester in which they are teaching.
16) Departments must notify the vice president for educational technology prior to assigning a faculty member to teach the course, who resides out of state to ensure compliance with state agreements for online instruction.
17) The vice president for educational technology is responsible for providing appropriate training and support for faculty to develop or teach distance learning and hybrid courses.
18) To teach Online, Online Partial, and Online/Classroom sections, faculty must have successfully completed the college approved certification program conducted by the Educational Technology Department and maintain their certification by completing related professional development each year as a component of faculty professional development for faculty performance review.
a) Part-time faculty members who meet the same requirements as full-time faculty members may be assigned to develop or teach distance learning or hybrid courses as appropriate.
b) Faculty may receive a one-time, one-semester exemption of this requirement with approval of their respective deans.
19) A full-time faculty member qualified to teach distance learning and hybrid classes may replace a part-time faculty member scheduled to teach a distance learning or hybrid class in order to make a contract load at the discretion of college administration.
20) Online, Online Partial, and Online/Classroom courses shall be scheduled for appropriate lengths of time as prescribed by the vice presidents for learning.
21) All Online, Online Partial, and Online/Classroom course syllabi and first day handouts shall be posted in the learning management system (Blackboard) course site no later than the first day of class.
22) All Online, Online Partial, and Online/Classroom courses sites in Blackboard shall be made available to students no later than the first day of classes.
23) Distance learning faculty members shall be encouraged and assisted to develop online learning and assessment options. Assistance is available from the Educational Technology Department.
24) Course orientation is the responsibility of the faculty. Using their best professional judgment, faculty may conduct orientation in face-to-face class meetings, online, by mail, or by phone.
25) Grading should be completed in a timely fashion and feedback should be provided by online grade book.
26) Faculty members should establish contact with students at the beginning of the term and maintain contact throughout the term.
27) Faculty members should include information in their syllabus to define how communications will be managed during the course.
28) Faculty members should set deadlines at intervals throughout the course (e.g. thirds or fourths), so students do not procrastinate and become overloaded.
29) Faculty members should monitor each student’s progress and follow the same withdrawal guidelines that are used for the course when offered in an on-campus delivery format.
30) Faculty teaching Online, Online Partial, and Online/Classroom courses are expected to develop and post a schedule of office hours in accordance with the Faculty Work Schedule Guidelines housed on the college’s website under The Exchange. Technical support for Online, Online Partial, and Online/Classroom courses and related support services is provided through the existing college structures.
31) A full-time faculty member may teach up to 60% of a semester’s regular load in distance learning courses. The remaining 40% of the workload will typically be taught on campus in face-to-face sections or hybrid sections. For exceptions, department chairs and deans may petition the vice president for learning for approval for a faculty member to teach additional sections of distance learning courses as part of the regular load above the 60% with appropriate justification (i.e., faculty specialization, course demand, ADA accommodation, etc.). A full-time faculty member may teach additional distance learning sections as overloads.
DEAN/DEPARTMENT CHAIR PARAMETERS
32) Department Chairs are required to conduct observations of online classes consistent with guidelines for all instructional offerings.
33) Deans and Department Chairs should assist faculty in identifying opportunities and developing a professional development strategy to support distance learning instructional delivery as needed.
34) Deans and Department Chairs should ensure that faculty are participating in Quality Matters for the peer evaluation of distance learning course design as part of the program review process by participating on review committees and including their own courses for review.