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Glossary of Definitions

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Campus: All land and buildings owned or leased by the San Jacinto Community College District.

Campus Image: A still or moving image of San Jacinto College property that can be readily identified by the public as College property by architecture, landmarks, signage, the presence of prominent individuals, the inclusion of logo clothing or athletic uniforms or any other means.

College: The San Jacinto Community College District and also referenced as San Jacinto College.

College Name and Graphic Marks: Any use of the College name or any form of the College name including the campuses or district office. Graphic marks include the college logo, tagline, advertising campaign, seal and campus mascots.

College Property: Property, whether indoors or outdoors, located within the State of Texas that is owned, operated, leased, occupied, or controlled by the College. For purposes of the Policy on Alcohol Usage at Events on College Property, this includes but is not limited to all buildings, classrooms, laboratories, auditoriums, library buildings, offices, athletic facilities, any other structures, grounds, sidewalks, parking lots, walkways, and attached parking structures owned or controlled by the College.

Concealed Carry: The Texas Department of Public Safety defines a concealed handgun as a handgun not openly discernable to the ordinary observation of a reasonable person.

Credential-Evaluation Agency: A recognized credential-evaluation agency is an agency that evaluates and verifies the authenticity of academic work done for the purpose of further study in the US, immigration, military service, professional licensing, and employment. These agencies offer professional translations by experts in all languages into English and conducts evaluations that can be tailored to the specific criteria requested by individual educational institutions and professional licensing boards.

Earned Aid: refers to the amount of financial aid based on the number of days a student has attended classes with a term.

Electioneering: The act of persuading (or attempting to persuade); communication intended to induce belief for a candidate attempting to be elected.

Electioneering marker: the electioneering marker is a sign placed by the polling entity designating the distance candidates must be from the polling location for electioneering.

Eligible Driver: An eligible driver for operating a college-owned or leased vehicle must: (1) possess a valid Texas Driver’s License with applicable endorsements and valid classification for the vehicle he/she is driving, (2) successfully complete the College’s approved on-line Driver’s Training Course every three years, (3) maintain an acceptable driving record, (4) is 18 years of age or older if a full-time employee or is 25 years of age or older if a part-time employee, and (5) must be authorized by the SHERM Office.

Employee Organization: a College defined and recognized organization representing a group of employees that may include: (a) Faculty Organization, (b) Administrative Organization, and (c) Staff Organization.

Employee: a full-time or part-time employee of the College as defined by Human Resources policy and procedure.

Exclusion Zones: An area of a campus, building, or room where the possession of a handgun is prohibited by current Texas statute; or an area of a campus, building, or room designated and approved by the Strategic Leadership Team (SLT) and Board of Trustees in which the possession of a handgun is prohibited. 

Federal Direct Subsidized Loans: are low interest, long-term loans funded by the federal government for students who demonstrate financial need. Students are not charged interest before repayment begins or during authorized deferment periods. The government “subsidizes” the interest while students are enrolled at least half-time, which is six credit hours.

Federal Direct Unsubsidized Loans: are available to students who need additional assistance, and students do not have to demonstrate financial need to get an unsubsidized loan. These loans charge interest immediately until they are paid off.

Federal Register: refers to an annually updated journal that contains government agency rules, proposed rules, and public notices.

Federal Supplemental Educational Opportunity Grants (FSEOG): are given based on the availability of funds and are only awarded to undergraduate students with exceptional financial need. Priority is given to students who receive Federal Pell Grants. Students must be enrolled in at least 6 semester credit hours to receive a disbursement from the award.

Federal Work Study (FWS): refers to a college providing part-time jobs for undergraduate students with financial need, allowing them to earn federally-funded money to pay for educational expenses.

Filming: The capturing of moving or still images of San Jacinto College property by any means on any media now known or that may be invented in the future including, but not limited to, film, videotape, digital disk or any electronic transmission to another medium or to the Internet.

Handgun: A handgun is any firearm that is designed, made, or adapted to be fired with one hand.

License to Carry Holder: A person licensed to carry a concealed handgun under Chapter 411 of the Texas Government Code.

Official Transcript: An official transcript is a transcript that is sent directly from the issuing authority or evaluation service to the College by mail or electronic service (e-Script-Safe or similar service provider).

"On or about their person": Means a person licensed to carry a handgun must carry a handgun in a manner that the handgun is close enough to the license holder that he or she can reach it without materially changing position. 

Parent PLUS Loans (Parent Loans to Undergraduate Students): are a credit-based loan available to parents to help their children pay for college.  These loans are not to exceed the cost of attendance, minus any other financial aid awarded to the students. These loans are only available to parents of dependent students.

Patient-Care Areas: An area, including research areas, that involves the treatment or evaluation of a medical or mental health condition of a patient by a licensed health care provider or under the supervision or direction of a licensed health care provider and that results in a formal record of treatment.

Pell Grants: use a standard formula set by Congress to determine a student’s level of need. The formula produces an Expected Family Contribution (EFC), the amount a family should pay toward the cost of the education. The amount of aid received is based on the EFC and the number of college hours attempted by a student. 

Photography: The capturing of still images onto any compatible medium, or posting to the Internet, by any means or devices now known or that may be invented in the future including, but not limited to, film cameras, digital cameras, electronic devices such as personal computers (PC), mobile phones, personal digital assistants (PDA), etc.

Policy: a statement by the Board requiring and/or authorizing action used to guide and determine present and future decisions.

Policy draft: a draft of a new or revised policy or justification for rescinding a policy that addresses elements of a policy request.  

Policy recommendation: a recommendation to the Board of Trustees of a new or revised policy or justification for rescinding a policy that addresses elements of a policy request.  

Policy request: a proposed change to policy submitted by a member of the College community.

Policy team: subject matter expert(s) or a team of employees charged by the Strategic Leadership Team (SLT) to develop a policy draft.

Polling place: A building where voting takes place during an election, typically one that normally has another function, such as a school.

Practice: an operational process conducted within a specific functional area of the College; practice may be defined in operational manuals, forms, methods, process documents, or in some cases, through verbal communication.

Primary Owner: the Strategic Leadership Team member to which the Board via the Chancellor has delegated primary responsibility for implementing, interpreting, and monitoring the accuracy and timeliness of the policy.

Procedure: a statement that provides specific actions that must be taken to implement and to conform to a policy. Procedures are developed and recommended by designated College employees and approved by the Strategic Leadership Team (SLT) to implement and to comply with policy.

Proof of Work Experience: Work experience that is verified through the College’s designated background check vendor to include dates of employment and position(s) held. Work experience may also be verified through other documentation such as a Form W-2 Wage and Tax Statement or Form 1099 Miscellaneous Income with redacted confidential information, an employer’s official correspondence on letterhead, or other appropriate documentation to support the employee’s credentials and qualifications as required by the job description.

Public Information Officer: The Public Information Officer, or PIO, is the designated spokesperson during a crisis situation at San Jacinto College. The PIO is a member of the incident management team.

Satisfactory Academic Progress: refers to a set of standards required to continue receiving financial aid including.  San Jacinto College requires students to maintain at least a 2.0 GPA, pass at least 75% of all classes attempted (including transfer work), and earn a degree or certificate within 90 attempted hours.

Screening committee: is an appointed group of individuals whose purpose is to: review application materials for candidates within the Applicant Tracking System (ATS), may select qualified candidates for interviews, identify the most qualified candidates for each position, and complete required documentation of the screening and interview process.

Secondary Owner: the position to which the Board via the Chancellor has delegated secondary responsibility for implementing, interpreting, and monitoring the accuracy and timeliness of the policy. The Secondary Owner may be a direct report of the Primary Owner.

Section 504 of the Rehabilitation Act of 1973: refers to legislation that assures certain rights to people with disabilities related to any program or activity receiving federal financial assistance. 

Strategic Leadership Team: the Chancellor’s leadership team that acts as the central body for making recommendations to the Board regarding the development, review, revision, or rescission of a College policy or who approves a College procedure.

Student: a currently enrolled student of the San Jacinto Community College District as defined by instruction policy and procedure.

Student Employees: can earn up to an additional $5,000 by working part-time on campus through the Federal Work-Study or Texas Work-Study programs.  Students access job listings by visiting any Career Services office or online at the SJC Career Connections site. 

Student Government Association: a formally recognized student government organization from one of the College campuses, e.g., Central Campus Student Government Association.

Substantive change: a significant modification or expansion of the nature and scope of an accredited institution.

Texas Educational Opportunity Grants (TEOG): are need-based grants for students who are not eligible for a Texas Grant. To qualify, students must (1) be a Texas resident; (2) be enrolled in a certificate or associate degree plan at a two-year institution; (3) have an Estimated Family Contribution no greater than $5,430 for the Initial Year or demonstrate financial need for the Renewal Year (as determined by a standard need-analysis process); (4) not have been convicted of felonies or crimes involving controlled substances; and (5) not have an associate degree or baccalaureate degree. 

TEXAS Grants (Toward Excellence, Access and Success): are a need-based grant authorized by the state of Texas. Since San Jacinto College is a two-year college, the state only authorizes the college to offer Renewal Year awards. To receive consideration, students must (1) have financial need; (2) be a resident of Texas; (3) have graduated from a Texas high school since May 1998 and supply a transcript indicating recommended or advanced high school curriculum; (4) be enrolled as an undergraduate and received an Initial Year award prior to Fall 2014; (5) be registered with Selective Services or be exempt; (6) have not been convicted of a felony or crime involving a controlled substance; and (7) maintain satisfactory academic progress which consists of a 2.5 GPA and successful completion of 24 semester credit hours for the year.

Texas Public Education Grants (TPEG): are funded from tuition revenues generated by San Jacinto College and awarded to students who demonstrate financial need. The amount given depends on a student’s residency, the number of hours attempted, a student’s classification, and the availability of funds.  TPEG is also available to the following students: SB 1528 Undocumented, Dual Credit, International, and Continuing Education.

Texas Work Study: also refers to a college providing part-time jobs to eligible students with financial need.  Eligibility requirements include, but are not limited to: having Texas residency, enrolling in courses at least half-time, and not receiving an athletic scholarship.

Transcript: a digital or printed copy of a student’s academic record, including courses, attendance dates, and course grades.

Unearned Aid: refers to the amount of financial aid based on the remainder of days a student has not attended classes within a term.

Vacancy: An unoccupied position or job created by a promotion, transfer, exit, or newly funded position approved by the Chancellor and/or Board of Trustees.

Valid Licenses/Certificates: Any license or certificate required by the job description of the position in which the individual serves the College. Valid refers to these licenses and certificates being active with the certifying organization and not expired, revoked, restricted, or sanctioned in any way that would prevent the individual from being qualified in performing the full duties of the position as described in the job description.