An instructor maintains student attendance and grade records in such a form that a supervisor can reconstruct a student's grade determination without having to ask that instructor any questions. The instructor provides a legend within the gradebook to explain how the final grades were determined.
These records may be kept in a standard gradebook, or (with approval of the department or associate dean) may be kept with a computer system using the same format as the standard gradebook. If grade and attendance records are kept on the computer, a back-up copy of all entries is needed.
The following are general guidelines for gradebook records:
- Attendance and grade records are recorded in ink.
- Names of students are listed in ink, or a copy of the official class roll may be pasted in the name column.
- For each class, the following identifying information appears in the space above the students' names: the instructor's name, the semester and year, and the course number and section number.
- Class dates are recorded in sequential order.
- Attendance is marked as follows:
All grades are labeled (e.g. major exam #1, chapter 7 exam, final, semester grade)
Division or department chairmen explain any additional department or campus requirements.
- A - absent
- T - tardy
- T/A - tardy first 1/2 of class, absent second 1/2