You are here

Policies and Procedures

San Jacinto Monument

San Jacinto Community College District Policy Manual

These policies and procedures have been developed to inform you of your rights and responsibilities as College employees, and to acquaint you with the variety of services, benefits, and facilities available to you at San Jacinto College. Faculty and staff are encouraged to download this information and keep it on hand as a convenient reference for matters of employee interest and concern. By reading this material and being an informed, responsible member of the San Jac staff, you can contribute to the institution's success and strengthen San Jacinto College's excellent reputation.

Glossary of Definitions

BOARD OF TRUSTEES

   Board of Trustees Bylaws
Policy II.2000.A  Policy and Procedure Development, Review, Revision, and Rescission
Procedure II.2000.A.a  Policy and Procedure Development, Review, Revision, and Rescission
 

LOCAL GOVERNANCE

Policy II.2001.A  Substantive Change
Procedure II.2001.A.a  Monitoring Substantive Change
Procedure II.2001.A.b  Reporting Substantive Change
IV-C-14  Policy for College Officials Serving on Committees, Commissions, Boards or Agencies
3-14  College Officials Serving on Committees, Commissions, Boards or Agencies
 

CHANCELLOR

VI-CC  Policy on Internal Fundraising
VI-S  Policy on Naming College Facilities and Academic and Support Entities
3-23  Naming College Facilities and Academic and Support Entities
 

ADMINISTRATION

2-12  Use Of College Facilities
 

ATHLETICS

VI-BB  Policy for Governing Intercollegiate Athletics
VI-HH  Policy on Drugs and Testing for Student Athletes
 

FISCAL AFFAIRS

Policy III.3001.B  Financial Standards
Procedure III.3001.B.a  Acceptance of Donations
V-A  Policy on Budget Preparation
V-D  Policy on Travel
V-F  Policy on School Mail
V-H  Policy on Tuition, Fees, Deposits and Refunds
V-I  Policy on Definition of Resident Status
V-J  Policy on Scheduling Classes
V-L  Policy on College Emergencies/Natural Disasters/Business Continuity
V-N  Policy on Identification Cards
Policy III.3001.A  Investment Policy and Strategy
V-P  Policy on Debt Management
V-Q  Policy on Fixed Assets
VI-L  Policy on Use of Equipment
VI-U  Policy on Records Management
4-13  Records Management
2-6  Parking
2-17  Copy Center Services
 

FISCAL AFFAIRS - FACILITIES SERVICES

V-K  Policy on Keys and Proximity Cards
3-16  Keys and Proximity Cards
VI-M  Policy on Security Control
2-7  Physical Plant
2-7-a  Maintenance Requests
2-7-b  Emergencies
V-G  Policy on Remodeling or Renovation of Any Facility Within the San Jacinto College District
2-16  Remodeling and Renovation of Facilities
Policy VII.7000.A  Electioneering
Procedure VII.7000.A.a  Electioneering
 

FISCAL AFFAIRS - GRANTS

2-4  Contracts And Grants
 

FISCAL AFFAIRS - INTERNAL AUDIT

VI-DD  Policy on Ethical Conduct and Conflicts of Interest
3-20  Ethical Conduct and Conflicts of Interest
VI-EE  Policy for Prevention of Fraud and Fraudulent Actions
3-21  Prevention of Fraud and Fraudulent Actions
 

FISCAL AFFAIRS - PAYROLL

V-E  Policy on Payroll
4-3  Incorrect Salary Placement
4-7  Direct Deposit
4-7-a  Payroll
IV-E-2  Policy on Overtime / Compensatory Time Procedures
4-16  Overtime / Compensatory Time
 

FISCAL AFFAIRS - POLICE

2-9  Police Emergency
Policy III.3000.A  Campus Carry
Procedure III.3000.A.a  Campus Carry
 

FISCAL AFFAIRS - CONTRACTS AND PURCHASING

VI-Y  Policy on Historically Underutilized Business Program
3-15  Historically Underutilized Business Program
VI-AA  Policy for the Establishment of a Centralized Purchasing System
V-M  Policy on Contract Compliance
V-B  Policy on Purchasing
2-13  Purchasing
V-C  Policy on Bidding
2-14  Bidding
 

FISCAL AFFAIRS - SAFETY

Policy III.3008.A  Use of College Owned or Leased Vehicles
Procedure III.3008.A.a  Use of College Owned or Leased Vehicles
VI-KK  Policy on Tobacco Use and Smoking
3-10  Tobacco Use and Smoking
2-11  Safety
IV-B-4  Policy on Communicable Disease
8-3  Communicable Disease
4-7  Wellness
IV-C-7  Policy on Medical Examinations
IV-C-8  Policy on New Employee Medical Examinations
 

HUMAN RESOURCES - POLICIES, PROCEDURES AND INTERPRETATIONS

IV-A  Definitions
VI-W  Policy on Work Place Violence
3-11  Work Place Violence
3-2  Drug-free Workplace
4-19  Telecommuting
4-29  Alternate Work Schedule
IV-G-5  Policy on Reduction in Force
4-22  Reduction in Force
 

HUMAN RESOURCES - BENEFITS

IV-E-5  Policy on Sick Leave
IV-E-8  Policy on Development Leave
IV-E-3  Policy on Insurance
4-7-a  Insurance
4-7-b  Retirement
4-7-c  Employee Assistance Program
4-7-e  Credit Union Membership
IV-E-4  Policy on Solicitation of Business of Optional Retirement and Tax Sheltered Annuities Representatives
4-7-g  Solicitation of Business by Optional Retirement and Tax-Sheltered Annuity Representatives
IV-E-6  Policy on Bereavement Leave
4-8-a  Bereavement Leave
IV-E-11  Policy on Holidays
4-8-b  Holidays
IV-E-10  Policy on Any Court Appearances
4-8-c  Court Appearances / Jury Duty
IV-E-7  Policy on Personal Business Leave
4-8-d  Personal Business Leave
4-8-e  Religious Holidays
4-8-f  Sick Leave
4-9  Sick Leave Bank
IV-E-12  Policy on Vacations
4-8-h  Vacation
4-8-i  Unscheduled Holidays
IV-E-9  Policy on Military Absence
4-8-j  Military Leave
4-8-k  Family and Medical Leave
IV-E-16  Policy on Tuition Reimbursement
4-14  Tuition Reimbursement
8-1-c  Retirement Plan
IX  Educational Advancement Incentive for Full-Time Non-Teaching Employees
4-27  Procedure on Lactation
 

HUMAN RESOURCES - COMPENSATION

IV-C-11  Policy Relative to Work During Inclement Weather 
3-6  Inclement Weather (Shared with Marketing)
IV-E-1  Policy on Salaries
3-13  Salaries
3-17-a  Unscheduled School Closures
3-17-b  Payroll During Unscheduled Closure
4-2  Compensation and Salary Schedule
4-4  Reclassification Review
IV-C-16  Policy Concerning Extra Service Agreements
4-6  Extra Service Agreements
4-17  Exempt and Non-Exempt Employees
4-21  Bilingual Stipends
5-2  Faculty Salary
5-21  Faculty Formula and Summer Pay
5-22  Full-time Faculty Substitution Pay
 

HUMAN RESOURCES - EMPLOYEE RELATIONS

IV-G-2  Policy on Termination or Demotion for Non-Contractual Employees
4-15  Termination or Demotion of Non-Contracted Employees
IV-G-1  Policy on Termination or Demotion for Contractual Employees
4-23  Termination or Demotion of Contractual Employees
IV-G-4  Policy on Non-Renewal of Contractual Employees
5-17  Non-Renewal of Contractual Employees
IV-I  Policy on Employee Concerns and Grievances
3-19  Employee Concerns and Grievances
VI-FF  Policy for Protection from Retaliation for Reporting Suspected Wrongdoing
3-22  Protection from Retaliation for Reporting Suspected Wrongdoing
IV-B-3-b  Policy on Employee Harassment
1-2  Employee Harassment
4-24  Employee Performance Counseling and Corrective Action
 

HUMAN RESOURCES - EMPLOYMENT

IV-B-1-a   Policy on Equal Opportunity Institution
IV-C-1  Policy on Employment of Contracted Personnel
IV-C-2  Policy on Employment of Non-Contracted Personnel
IV-C-4  Policy on Interviewing and Recommending Full-time Contracted Personnel
IV-C-5  Policy Concerning Assignment to Acting Positions
Policy IV.4003.B  Transcripts, Licenses, and Certificates
Procedure IV.4003.B.a  Transcripts, Licenses and Certificates
I  Equal Opportunity Affirmative Action Statement
IV-C-9  Policy on Nepotism
3-7  Nepotism
IV-C-12  Policy on Conflict of Interest / Outside Employment
3-1  Conflict of Interest/Outside Employment
Policy IV.4003.A  Filling Vacancies
Procedure IV.4003.A.a  Job Vacancies
Procedure IV.4003.A.b  Screening Committee
4-5  Employee Transfers
IV-G-6  Policy on Acceptance of Resignation or Retirement
4-20  Employee Exits
5-1  Faculty Recruitment
 

HUMAN RESOURCES - PERFORMANCE MANAGEMENT

IV-F-1  Policy on Performance Management for Full-Time Faculty, Staff and Administrators
4-11  Performance Management for Full-Time Faculty, Staff and Administrators
Policy IV.4004.A  Secondary Review of Validated Performance Rating
Procedure IV.4004.A.a  Secondary Review of Validated Performance Rating
 

HUMAN RESOURCES - RECORDS MANAGEMENT

4-12  Personnel Records
 

INSTRUCTIONAL

IV-E-14  Policy on Intellectual Property Rights and Honoraria
IV-E-15  Policy on Educational Advancement
VI-II  Policy on Awarding Posthumous Degrees
6-13  Awarding Posthumous Degrees
VI-JJ  Policy on Awarding Honorary Degrees
6-14  Awarding Honorary Degrees
IV-H  Policy on Academic Freedom
VI-A  Policy Concerning Teaching/Learning Environment
VI-B  Policy Regarding Planning Research
VI-C  Policy on Role of Faculty in Institutional Governance
VI-E  Policy on Faculty Meetings
VI-G  Policy on Semester Reports
VI-H  Policy on Classroom Behavior
VI-K  Policy Regarding Appropriate Use of Copyrighted Materials
2-5  Instructional Media
2-8  Office Of Planning, Research And Evaluation
IV-C-10  Policy on Duty Hours
3-3  Duty Hours
5-3  Office Hours * Faculty Workload
5-4  Other Duties As Assigned
5-6  Selection of a Department Chair
5-7  Sabbatical Leave
5-8  Space Allocation / Room Assignment
5-9  Statement of Primary Language
IV-C-15  Policy on Teaching Classes Outside Normal Duties
5-11  Teaching Classes Outside Normal Duties
5-15  Professional Publishing
5-18  Adjunct Faculty
5-20  Distance Learning/Hybrid
6-1-a  Class Rolls
6-1-b  Class Scheduling
6-1-c  Gradebook
6-1-d  Mid-Semester
6-1-e  Semester Grade Reports
6-1-f  Posting Grades
6-1-g  End-Of-Course Exhibits
6-3  Student Attendance
6-3-d  Student Absences for Religious Holidays
6-3-e  Military Service
6-3-f  Shift Workers
6-4  Classroom Conduct and Discipline
6-4-a  Classroom Behavior
6-4-b  Cheating and Plagiarism
6-5  Auditing Classes
6-6  Class Schedule Numbering
6-7  Examinations
6-7-a  Mid-Semester
6-7-b  Final Exams
6-8  Student Grade Appeal Process
6-9  Retention and Disposal of Student Records
6-10-a  Class Field Trips
6-10-b  Class Library Visits
6-10-d  Scheduling Audio Visual Media
 

INFORMATION TECHNOLOGY SYSTEMS

VI-V  Policy on Information Resources
2-3  Computer Services - Information Technology Services (ITS)
2-3-a  Individual Responsibilities For Computing Resources
2-3-b  Computer Security
2-3-c  Electronic Communication (E-com)
 

MARKETING, PUBLIC RELATIONS, AND GOVERNMENT AFFAIRS

Policy VII.7001.A  Public Relations
Procedure VII.7001.A.a  Public Relations
Policy VII.7001.B  Publications, Academic Calendar, Distribution of Literature and Advertising
Procedure VII.7001.B.a  Publications, Academic Calendar, Distribution of Literature and Advertising
4-10  Public Information Request
Policy VII.7002.A  Alcohol Usage at Events on College Property
Procedure VII.7002.A.a  Alcohol Usage at Events on College Property
Procedure VII.7002.A.b  Alcohol Usage in College Programs
 

STUDENT SERVICES

Policy VI.6002.A  Academic Suspension Appeal
Procedure VI.6002.A.a  Academic Suspension Appeal
Policy VI.6002.B  Accessibility Services For Students
Procedure VI.6002.B.a  Accessibility Services For Students
Policy VI.6003.A  Evaluation of Transcripts for Transfer Students
Procedure VI.6003.A.a  Evaluation of Transcripts For Transfer Students
Policy VI.6003.B  Admissions
Procedure VI.6003.B.a  Admissions
Procedure VI.6003.B.b  Senior Citizens Enrolling for Classes
Policy VI.6004.A  Compliance with Health Insurance Portability and Accountability Act (HIPAA)
Procedure VI.6004.A.a  Compliance with Health Insurance Portability and Accountability Act (HIPAA)
Policy VI.6004.B  Student Conduct & Discipline
Procedure VI.6004.B.a  Student Conduct and Discipline
Policy VI.6004.C  Student Complaints
Procedure VI.6004.C.a  Students Complaints
Policy VI.6004.D  Campus Sexual Misconduct
Procedure VI.6004.D.a  Reporting and Handling Campus Sexual Misconduct
3-5  Identification (ID) Cards
8-1-e  Student Records and FERPA
VI-N  Policy For Students Appealing A Final Grade
VI-O  General Policy on Student Conduct and Discipline
VI-P  Policy on Student Records
IV-B-3-a  Policy on Student Harassment
1-1  Student Harassment
 

STUDENT SERVICES - FINANCIAL AID

Policy VI.6001.A  Financial Aid
Procedure VI.6001.A.a  Student Employees
Procedure VI.6001.A.b  Federal and Texas Work Study Student Employees
Procedure VI.6001.A.c  Return of Title IV Funds
Procedure VI.6001.A.d  Types of Funds Awarded by Financial Aid
Procedure VI.6001.A.e  Satisfactory Academic Progress
Procedure VI.6001.A.f  Financial Aid Appeals
 

PROVOSTS

VI-R  Policy on Enrollment in San Jacinto College Children's Center
2-1  Campus Libraries
Policy III.3002.A  Library Collection Development 
Procedure III.3002.A.a  Library Collection Development