Nine month faculty contract renewals typically are recommended to the Board of Regents on or before the April Board meeting of an academic year. Contract renewals for other employees typically are recommended at the Board of Regents meeting held on or before the month of expiration of the contract. A contract not extended may be allowed to expire by its own terms without action by the Board.

An employee working under a contract that will be allowed to expire will be advised of such by the appropriate administrator after which the President of the campus will notify the employee in writing. The appropriate Vice Chancellor will notify district office employees of non-renewals in writing. All discussions and notification to the employee should be done as soon as practicable, but no later than the April Board meeting for nine month faculty or the month preceding the expiration of the contract for others.

A full-time faculty member has the right to present a grievance to the Chancellor on an issue related to the non-renewal of the faculty member's contract. A signed statement of grievance must be presented to the Chancellor no later than fifteen days following the faculty member's notification by the appropriate administrator that their contract will be allowed to expire. The statement must contain sufficient detail to clarify the basis of the grievance and reasons why the contract should not be allowed to expire.

Within five working days of receipt of the written grievance, the Chancellor will make himself available to meet with the faculty member in person, discuss the grievance with the employee and the employee's representative, if any, and render a written decision. While the decision of the Chancellor is final, the faculty member may present this grievance to the Board at the next regular meeting in accordance with the provision for hearing of citizens.

(Re: Policy IV-G-4; Board of Regents Policy Manual)