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Procedure 4-1: Job Vacancies

When a budgeted position becomes available, the campus provost, vice chancellor or designee must submit to the Human Resources Office an approved job description and advertisement instructions. The job posting will be worded from the job description. Positions for print advertisement in The Chronicle of Higher Education and certain professional publications should have a minimum of a sixty (60) day lead time.

Human Resources will post jobs in the order in which they were received. Please send posting request in memo format with attached sample job description through your department or dean then on to your campus provost for approval. After campus provost approval, forward to Human Resources. After the posting is approved by the Vice Chancellor of Human Resources, it will be prepared in the online employment system and forwarded to the hiring department for final approval before posting.

Please keep in mind the following guidelines:

  • If the position is a new position, it must be budgeted.
  • If the position is replacing someone who has resigned, a copy of their resignation letter must accompany the posting request.

Job vacancies will be posted for a duration that meets organizational needs.

The recommended posting duration times are as follows:

  • Seven (7) to ten (10) days for staff positions
  • Fourteen (14) to twenty-one (21) days for professional positions
  • Thirty (30) calendar days for all full-time, non-temporary faculty positions

To facilitate a more efficient posting procedure, we prefer to post for a longer period of time rather than put "Until Filled" on the postings.

When a final decision to offer the position is made, please notify the Human Resources Office of your choice. All job offerings to full-time applicants and discussions of salary must be made by Human Resources.

The campus must complete a Personnel Information Sheet on the successful candidate for Faculty/Administrative positions. The original form must be sent to the Human Resources Office for action by the Board.


Procedure #:


Procedure Name:

 Job Vacancies



Adopted Date:


Revision/Reviewed Date:

 June 2, 2008

Effective Date:

 June 2, 2008

Associated Policy: