You are here

Film and Photography Procedures

Procedures for Filming and Photography on Campuses

Filming and photography will be permitted at San Jacinto College locations, campuses, grounds, facilities, or properties (whether owened or leased) in accordance with this information and provided that such activity does not interfere with the educational or normal business operations and program functions or previously scheduled events of the College, and does not pose a security or safety risk. Further, the use or re-use of the filming or photography output must not be deemed inconsistent with College values or in violation of the policies of the College. All activities requiring College resources, such as police, grounds restoration, traffic control, parking, and any other College services rendered shall be charged to the user.

External Use Filming or Photography

For purposes of this information, External Use shall include filming or photography on campus for commercial or non-commercial purposes and for which San Jacinto College will not own the copyright to the work created. No campus images may be used without prior written authorization from the Marketing, Public Relations and Government Affairs department.

Internal Use Filming or Photography

For purposes of this information, Internal Use shall include all filming and/or photography on any campus which is not incidental for non-commercial use by a San Jacinto College employee or student, or contracted for by a San Jacinto College department or unit and for which San Jacinto College exercises artistic, creative control.

Departments or units that engage the services of non-College staff (e.g., a commercial photographer or film company) for any Internal Use filming or photography must ensure that terms governing the use and re-use of any campus images are clearly spelled out in the agreement with each contractor. Departments should pursue all ownership rights and interests in the work created on behalf of the College and paid for with College funds.

News Reporting

For purposes of this information, news reporting is live or recorded filming or photography and transmission (with or without audio recording) as “active” or “breaking” news or pre-recorded for a later newscast, by a qualified news reporting service. All requests for news reporting should be referred to the Vice President, Marketing and Public Relations. News organizations must receive verbal permission from the Marketing, Public Relations and Government Affairs department before news reporting can commence.

In most cases, a public relations staff member will accompany television news film crews. Any disputes involving news reporting should be referred to the Vice President, Marketing and Public Relations, for resolution.

Incidental, Non-commercial Filming or Photography

No special permission is required for the incidental filming or photography by San Jacinto College faculty or staff creating work to be used for non-commercial, educational or administrative purposes provided such incidental filming or photography can be done unobtrusively without interrupting campus programs, classes or activities and will not require any special campus services (Campus Police, maintenance, etc.).

In addition, no special permission is required for the incidental, unobtrusive non-commercial filming or photography by visitors or tourists to the campus. Any such filming or photography may not be used for commercial purposes at any time without the express written permission of the Marketing, Public Relations and Government Affairs department.

Non-News and Commercial Filming or Photography

San Jacinto College does not allow the use of its campuses and facilities for the purpose of non-news and commercial filming or photography. However, the Marketing, Public Relations and Government Affairs department may consider specific requests. Express written permission is required at least 30 days in advance of the projected filming or photo shoot date. Requests must include the following information:

  • Name and description of the individual, company or organization making the request.
  • Project description, which may include scripts and / or storyboards, and the manner in which San Jacinto College will be represented.
  • The specific sites on campus, including buildings and / or facilities, to be included in the filming or photography.
  • Proposed date(s) and time(s) for the filming or photography shoot, including set-up and breakdown.
  • A list of all equipment that will be used.
  • A copy of all releases, agreements or other legal documents proposed by the production individual, company or organization.
  • Proof of liability insurance.

If a specific facility is required for the filming or photography shoot, the requestor must obtain a contract with the respective campus services department. A fee may be required.

San Jacinto College Identification and Appropriate Use of Campus Images

No identification of San Jacinto College as the location of external use filming or photography will be permitted, except that which has been approved in advance by the Marketing, Public Relations and Government Affairs department.

No trademarked icons, images, logos, or widely recognizable landmarks or highly sensitive locations of the College shall be filmed, photographed, or otherwise reproduced for any commercial purposes now or in the future.

Responsibilities

San Jacinto College staff and faculty should become familiar with the provisions of this procedure and avail themselves of appropriate departmental and campus resources in all instances of filming and photography on campus. The Marketing, Public Relations and Government Affairs department is ultimately responsible for reviewing all requests for filming and photography on College campuses.

Definitions

Campus Image: A still or moving image of San Jacinto College property that can be readily identified by the public as College property by architecture, landmarks, signage, the presence of prominent individuals, the inclusion of logo clothing or athletic uniforms or any other means.

College Name and Graphic Marks: Any use of the College name or any form of the College name including the campuses or district office. Graphic marks include the college logo, tagline, advertising campaign, seal and campus mascots.

Filming: The capturing of moving or still images of San Jacinto College property by any means on any media now known or that may be invented in the future including, but not limited to, film, videotape, digital disk or any electronic transmission to another medium or to the Internet.

Photography: The capturing of still images onto any compatible medium, or posting to the Internet, by any means or devices now known or that may be invented in the future including, but not limited to, film cameras, digital cameras, electronic devices such as personal computers (PC), mobile phones, personal digital assistants (PDA), etc.

Public Information Officer: The Public Information Officer, or PIO, is the designated spokesperson during a crisis situation at San Jacinto College. The PIO is a member of the incident management team.