Procedure 4-8: Bereavement Leave

Procedure 4-8-a: Bereavement Leave


This procedure establishes a uniform process for providing paid time off to employees for absences related to the death of immediate family members, in accordance with Policy IV-E-6 Bereavement Leave.  Under the College's bereavement leave policy, an employee may be off work with pay to attend the funeral and/or handle matters related to the death of immediate family members.


Immediate family” is defined as:

  • Spouse (husband, wife)
  • Children (son, daughter, step-son, step-daughter, son-in-law, daughter-in-law)
  • Grandchildren
  • Parents (mother, father, step-mother, step-father, mother-in-law, father-in-law) or an individual who stood in loco parentis* to an employee when the employee was a child
  • Parents' siblings (aunts, uncles)
  • Siblings (brother, sister, step-brother, step-sister, brother-in-law, sister-in-law)
  • Grandparents
  • Niece/Nephew

*“In loco parentis” is commonly understood to refer to a relationship in which a person has put himself or herself in the situation of a parent by assuming and discharging the obligations of a parent to a child with whom he or she has no legal or biological connection. It exists when an individual intends to take on the role of a parent.


Full-time employees receive three days of bereavement leave per occurrence. If the employee needs more than three days due to extenuating circumstances, the employee’s leader may authorize the employee to use sick leave or vacation hours to cover additional absences. Immediate family members are defined in the Board of Trustees Policy IV-E-6: Policy on Bereavement Leave.  

Bereavement leave, which is compensation for time not actually worked, shall not be considered in the calculation of overtime pay.

An employee may request time off to attend a funeral of a relative or other individual not covered by Policy IV-E-6: Policy on Bereavement Leave.  The employee may use personal business leave, vacation, or earned comp time for the absence from work.  If other forms of paid leave are exhausted or not available, the leave shall be without pay.

Procedure #:


Procedure Name:

Bereavement Leave



Adopted Date:

March 2, 1981.

Revision/Review Date:

June 3, 1985; July 11, 1988; September 7, 1993; May 2, 1994 and December 15, 2014

Effective Date:

March 2, 1981; June 3, 1985; July 11, 1988; September 7, 1993; May 2, 1994 and December 16, 2014

Associated Policy: