Procedure 5-7: Sabbatical Leave

Procedure 5-7: Sabbatical Leave

Effective with the 2003-2004 school year, the administration suspended the granting of Development Leave indefinitely.


Sabbatical leaves are authorized for the primary purpose of increasing the value of the recipient's sustained contribution to the college by providing the individual a significant opportunity for professional growth. The leaves are not to be understood as deferred compensation nor are they to be anticipated simply on the basis of longevity at the college. Sabbatical leave may be granted, upon application, for study, research, writing, field observations or other suitable purposes. Opportunities for additional training, for improving skills and for maintaining currency-in-the-field are understood to be included as a purpose of sabbatical leave.


The definition of eligibility for sabbaticals is found in Chapter 51.101(3) of the Texas Education Code, where faculty member includes full-time employees whose duties include teaching, research, administration, including professional librarians, or the performance of professional services.

Faculty members are eligible to apply for a sabbatical upon completion of five years of continuous full-time service at San Jacinto College. These applications must be submitted by November 1 of the applicants sixth or and subsequent year of service. Six years of continuous full-time service must be completed before a sabbatical can commence.

Faculty members who have received a sabbatical leave within the past five years or who are in their last year of employment at San Jacinto College are ineligible for sabbatical leave. Specific questions concerning eligibility for sabbatical leave should be referred to Human Resources or the chair of the Development Leave Committee.

Number on Leave at One Time

No more than six percent of the faculty members of the college may be on development leave at any one time.


Each applicant must initiate the sabbatical leave application process with his or her associate dean, director or immediate supervisor. The application must have the endorsement of the campus president. Decisions regarding endorsement must be based on faculty loads, curriculum needs, monies available for replacement and other considerations.

The granting of a sabbatical leave should not create undue hardship for students or faculty members, and it should not unduly limit college functions, e.g., course offerings, student services, college operations, etc. Endorsement by the respective associate dean/director/supervisor should be taken to mean that these criteria are being met.

Applications and guidelines relating to sabbaticals are available from the Human Resources Office and the members of the Sabbatical Leave Committee. Records of past sabbaticals will be maintained by Human Resources, who will also verify eligibility.


Applications for sabbatical leave shall be received and evaluated by the Development Leave Committee no later than the end of the Fall semester. Subject to the limitations specified in these procedures, and upon recommendation of the Development Leave Committee, sabbatical leaves for eligible faculty members shall be presented by the Chancellor to the Board for approval in January.

The Development Leave Committee shall be composed of three teaching faculty , one per campus, elected by the general faculty during the fall semester, to serve a term of three years. The terms of the members shall be staggered.

Leave Period and Compensation

Faculty members on nine-month contracts may be granted leave for one long semester at full salary or for two consecutive long semesters, which may be separated by the summer terms, at one-half salary.

Faculty members on twelve-month contracts may be granted leave for up to six consecutive months at regular monthly salary or for seven to twelve months at one-half of regular monthly salary.

The terms full salary and half salary and regular salary are understood to apply to budgeted contract salaries, not including extra service, irrespective of the number of installments in which the salary is received, and to include any adjustments that become effective for or during the leave period.

Grants and Employment

A faculty member on sabbatical leave may accept a grant for study, research or travel from an institution of higher education or from a charitable, religious or educational corporation or foundation, from any business enterprise, or from any state, federal or local government, but may not accept employment of any kind except as may be specifically approved by the Board of Regents.

Group Insurance, Teacher Retirement, ORP, etc.

A faculty member on sabbatical leave is an employee for purposes of participating in the programs and of receiving the benefits made available by or through the college or state to employees. During the sabbatical leave, the college shall continue all contractual deductions and payments from compensation relevant to such participation and benefits.

Expectations of Future Services

Sabbatical leave shall be awarded with the provision that the recipient will be expected to continue in service at the college for at least two academic years after completion of the sabbatical. As part of the application process, each applicant shall confirm his/her intent to remain in the employ of the college for two calendar years upon completion of the sabbatical. Failure to return for all or part of the two year period will make the person liable for return of all, or part, of the sabbatical stipend in proportion to the percent of time not completed.

Sabbatical leave is not considered a break in service and faculty returning from a sabbatical is returned to the same position held prior to the leave.


Payment of salary to the faculty on sabbatical leave may be made from funds appropriated by the legislature specifically for that purpose or from such other funds as may be available to the college for this purpose.

Special Circumstances

There could be occasions when faculty members eligible for sabbaticals are offered once in a lifetime opportunities that fall outside the time lines of the sabbatical process. In order for the Development Leave Committee to consider such unusual requests, the faculty member must request a special review by the committee.


A Sabbatical Leave Report must be submitted to the associate dean, director or supervisor and the Development Leave Committee within four months after completion of the leave.

Recipients will not serve on committees of the college or faculty organization or accept other similar assignments during the time of their leave. Acknowledgment of sabbatical assistance shall be given in any publications, exhibits, performances or other public presentations resulting from work accomplished during the sabbatical leave. Board of Regents Policies on publishing and copyrights apply to all persons on sabbatical leave. The Board prior to the commencement of the sabbatical must approve any exception to this policy. Applicants for sabbaticals may not serve as members of the Development Leave Committee.

(Re: Policy IV-E-15; Board of Regents Policy Manual)

Procedure #:


Procedure Name:

 Sabbatical Leave



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