Procedure II.2001.A.b, Reporting Substantive Change

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Associated Policy

Policy II.2001.A, Substantive Change

Procedures

  1. The College’s Institutional Accreditation Liaison to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), following approval by the Deputy Chancellor, will report substantive changes to the Chancellor for submission to SACSCOC according to the procedures defined by the SACSCOC Substantive Change Policy and Procedures available online via the SACSCOC website.
  2. A College determination that a change does not constitute a substantive change based on College interpretation of SACSCOC policy and procedures will be documented by an internal Substantive Change Evaluation document. The College will consider a substantive change evaluation document to be an internal substantive change report for the purposes of compliance with SACSCOC principle 14.2 Substantive Change.
  3. The SACSCOC Substantive Change Policy and Procedures defines a new program as a “significant departure” based on the percentage of “new content” (exclusive of general education) included in the new program. SACSCOC policy indicates institutions “make the determination of the percentage of new content.” To make that determination, the College defines “new content” as a course that is in a four-digit series Classification of Instructional Programs (CIP) code in which the College has not offered any courses within the past five years.
    1. The US Department of Education, National Center for Education Statistics, describes the four-digit series CIP code as a grouping of programs that “have comparable content and objectives” (p. 2). Adding courses in a four-digit series CIP the College has taught previously does not represent “new content” per existing federal definition.
    2. b. The SACSCOC Substantive Change Policy and Procedure requires a program be reported as a new program if it has been inactive for five years. Applying that same standard to courses for the purposes of identifying “new content” is a reasonable precedent consistent with SACSCOC policy and procedure.
  4. The SACSCOC Substantive Change Policy and Procedures requires the College to gain approval from SACSCOC of a teach-out plan when closing a program at all locations, closing all methods of delivery for a program, or closing a “completion option” at a specific location or by a specific method of delivery. The College considers a completion option to have been established:
    1. at a specific location when the program is published as available at the location or is included in a memorandum of understanding with a dual enrollment partner, 50% or more of the semester credit hours are available face-to-face, and 100% of face-to-face instruction is at the location, e.g., some of the program may be offered via distance learning, but all face-to-face portions of hybrid credit hours are at the location;
    2. by distance learning when 100% of the semester credit hours for the program are offered via distance learning and the program is published as being available 100% online.

 

Definitions

Substantive change: a significant modification or expansion of the nature and scope of an accredited institution. Substantive change includes high-impact, high- risk changes and changes that can impact the quality of educational programs and services. The full scope of changes considered substantive changes, including those required by federal regulations, is defined by the SACSCOC Substantive Change Policy and Procedures.

Date of SLT Approval

September 28, 2022

Effective Date

November 8, 2022

Associated Policy

Policy II.2001.A, Substantive Change

Primary Owner of Policy Associated with the Procedure

Deputy Chancellor and President

Secondary Owner of Policy Associated with the Procedure

College-designated Institutional Accreditation Liaison to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)