Return To On-Site Operations FAQs

Yes. The College has taken necessary precautions to provide for a safe return to campuses for all students and employees. We have also implemented enhanced touch point cleaning at routine intervals throughout the day using CDC approved guidelines and disinfectant cleaning chemicals. More thorough cleaning will take place each night throughout the College.

While we understand the concern for the well-being of our employees, we recommend that individuals who are exhibiting COVID-19 symptoms or who feel they should be tested to consult their personal physician. There are also many testing locations throughout the Harris County / Houston and Galveston areas that are providing free testing to residents.

We hope you will bring your own face covering, but San Jacinto College also has PPE kits available for employees. You can request a PPE kit through your respective campus Dean of Administration or AVC of Facilities for District.

PPE kits contain two cloth face coverings, a bottle of disinfectant, a microfiber cloth, and instructional information.

Will employees be required to wear PPE?

Due to the recent spike in COVID-19 cases in Harris County, San Jacinto College is requiring face coverings at ALL times on campus, at the district offices, or at any of our facilities. This applies to all employees, students, contractors, and campus visitors. If you are alone in a classroom, office, or cubicle, face coverings may be removed, but must be kept nearby so you are able to put them back on if someone enters the room or your cubicle or when you exit the area.

Appropriate use of face coverings is essential to minimizing risks to others near you, though it is not a substitute for social distancing. We hope you will bring your own face covering, but San Jacinto College also has PPE kits available for employees. You can request a PPE kit through your respective campus Dean of Administration or AVC of Facilities for District.

Please note the following recommendations for proper use and care of face coverings: 

  • Wash your hands or use hand sanitizer prior to handling the face cover. 
  • Ensure the face cover fits over the nose and mouth. 
  • Avoid touching the front of the face cover. 
  • Do not touch your eyes, nose, or mouth when removing the face cover and wash your hands immediately after removing. 
  • Cloth face coverings should be properly laundered with regular clothing detergent and should be replaced immediately if soiled, damaged, or contaminated. 
  • A limited number of disposable masks are available to leaders to distribute to employees to facilitate compliance with face coverings.

We hope you will bring your own face covering, but San Jacinto College also has PPE kits available for employees. You can request a PPE kit through your respective campus Dean of Administration or AVC of Facilities for District.

PPE kits contain two cloth face coverings, a bottle of disinfectant, a microfiber cloth, and instructional information.

Not with college funds. All PPE purchased by the college must fall within FEMA guidelines. Cloth masks are considered a PPE item and a reimbursable expense by FEMA unless they are personalized in which case they become promotional items and therefore not reimbursable. The College is exercising fiscal responsibility by staying within the FEMA guidelines so that some of that cost can be recovered.

We understand this is a concern of many employees. Each department and office setting are arranged differently. Department leadership should work with employees to determine the best possible seating and work arrangements for their specific office setting to encourage social distancing. Face coverings must be worn when an employee is in the same general area as another individual (employee, student, visitor), but are not necessary when working at your desk. In departments where employees are working in shared cubicles, it would be best to develop an alternating schedule that limits overlap. There is also an option that an employee could be moved to another space, if one is available.

No. The College will not check individuals’ temperatures upon entry to the campus or a building. If an individual is feeling sick or has been in contact with someone who is ill, or has had COVID-19, they should disclose that in the Daily Pre-Screening Questionnaire, stay home and consult a physician.

The College has announced an approach to phase in employees in a safe manner. We have been deliberate in being responsible, assessing risks, and addressing health and safety concerns for both employees and students.

All employees should plan to return to on-site work for a minimum of 50% of time no later than July 6, 2020. The percentage may be measured in two-week increments. Some employees are already working onsite, but ALL employees should plan for the July 6 date.

An on-site work location is a designated work location either on College Property or other location authorized by leadership where normal work, meetings, or related business activities are performed on behalf of the College.

Working 100% remotely was a temporary work arrangement that was granted to comply with the state and local mandates.

Yes. Employees may be asked to work on site more than 50% of their work schedule at any phase when returning to on-site operations. Assigned work schedules are still driven by the needs and expectations of our students and operational needs of the College. In all situations, health and safety protocols will be followed.

All employees should plan to return to on-site work for a minimum of 50% of time no later than July 6, 2020. The percentage may be measured in two-week increments. Some employees are already working onsite, but ALL employees should plan for the July 6 date.

No. You will be able to teach these assigned courses remotely over the summer.

Employees need to check with their leader to determine if the prior telecommuting arrangement is still valid or if there needs to be a modification to that schedule.

You can access the College’s telecommuting procedure and request form by clicking on the links.

The College facilities and ABM teams (the College's contracted vendor) are using a variety of cleaning products that meet CDC guidelines.

In addition to the cleaning that the College’s contracted vendor will conduct, employees are encouraged to also clean and disinfect their personal work spaces at least once per day. Employees will be provided with disinfectant and a microfiber cloth as part of their PPE kit. Particular attention should be paid to areas which come in frequent contact with your hands, mouth and nose such as your telephone, keyboard, computer mouse, and door knobs.

Disinfecting supplies and equipment will be obtained by the Purchasing department for college-wide use. Departments should not make purchases with their P-cards for disinfecting supplies, equipment, hand sanitizer, or other related items. Those instructional departments that regularly purchase specialized PPE for use in their programs may continue to do so.

Employees are expected to dress in a professional manner in line with their duties and the work they perform at the College.

Yes. Any visitor to our campuses or facilities will be required to wear a face covering. Appropriate use of face coverings is essential to minimizing risks to others near you, though it is not a substitute for social distancing. 

The Families First Coronavirus Response Act (FFCRA) provides expanded leave for employees who have difficulty finding childcare. The FFCRA allows for up to 12 weeks of leave for employees at 2/3 pay when employees cannot return to work due to the unavailability of childcare. Employees must provide documentation from their provider and have Family and Medical Leave Act (FMLA) time available in order to qualify. Employees should contact HR Benefits to discuss their benefits under FFCRA.

Employees should contact HR Benefits to discuss their health concerns. The employees’ attending physician will need to complete documentation to state the employee cannot return to work due to their current health condition. The employee may be eligible for FMLA and could use available leave time.

An employee who is concerned about returning to work because they provide daily care for a family member will need to contact HR Benefits and provide documentation from the family member’s physician. The employee may take FMLA, if applicable, and use available leave time.

Employees should first contact their personal physician to determine a course of action appropriate for their health condition. The employee should then contact HR Benefits to discuss the protocols and should not report to campus until they have been advised by HR Benefits to do so.

 

Use of restrooms should be limited based on size to ensure at least a six-foot distance between individuals. It would be best to use a paper towel when touching door handles upon exit of the restroom. Employees and students should wash their hands thoroughly for at least 20 seconds to reduce the potential transmission of any viruses and germs. Restrooms will be cleaned as necessary during normal business hours with enhanced spot cleaning. Detailed cleaning and disinfection activities will occur nightly. 

We have implemented enhanced touch point cleaning at routine intervals throughout the day using CDC approved guidelines and disinfectant cleaning chemicals. More thorough cleaning will take place each night throughout the College. It is also recommended that employees clean and disinfect their personal work spaces at least once per day. Employees will be provided with disinfectant and a microfiber cloth as part of their PPE kit. Particular attention should be paid to areas which come in frequent contact with your hands, mouth, and nose such as your telephone, keyboard, computer mouse, and door knobs.

Elevator occupancy should be limited to no more than two individuals at once. Where possible, occupants should practice social distancing and use face coverings while in an elevator with others. Employees should avoid touching the elevator buttons with exposed fingers, if possible, and should clean their hands with hand sanitizer upon exiting the elevator. 

Breakrooms and common areas are a great way to step aside from our important work and re-energize. However, employees should still be mindful to wear a face covering and maintain social distancing. There should be a six-foot distance between each employee while in the breakroom. Congregating should be avoided in common areas where possible. If the area is a small space, only one person at a time should enter.

If there is a room or meeting space large enough for employees to have seating in between them and be mindful of the six-foot social distancing recommendations, in-person meetings can take place. However, Zoom and Microsoft Teams are still good options for connecting with team members, other College employees, and visitors.

As part of the phased-in return to on-site operations, each leader will work with their leadership chain and employees to determine a schedule that recognizes social distancing and addresses the needs of the College. Departments could also consider staggering reporting and departure times by 30 minutes to reduce traffic in common areas.

Throughout this pandemic and our altered operations, the College has established processes and procedures that are vetted and implemented at a College-wide level. There are many considerations that go into making these decisions. We recognize that there will be isolated situations where processes will need to be customized (i.e. children’s center). Modifications to established processes will need to be approved by the OEM team and SLT.

No. Transportation expenses, including mileage, between your residence and assigned campus or primary work location are personal commuting expenses and not reimbursable. Mileage reimbursement only applies when traveling from the assigned campus or work location to a separate campus, College facility, or assigned work location. Employees who receive a travel stipend will not receive mileage reimbursement for travel between college campuses or assigned work locations.

Employees should work with their leaders to review their return to work plans specific to their department. A schedule may allow for the 50% minimum to be measured in two-week increments, such as working on site for two days in week one and three days in week two. For example, an employee may be scheduled to work on site Monday, Wednesday, and Friday in week one and Tuesday and Thursday in week two. The flexibility in these schedules is subject to leader approval. Some positions will require all on-site work to meet the needs our students, employees, and community. With all scheduling arrangements, health and safety protocols will be followed.

On site is a designated work location either on College Property or other location authorized by leadership where routine work, meetings, or related business activities are performed on behalf of the College.

Property, whether indoors or outdoors, located within the State of Texas that is owned, operated, leased, occupied, or controlled by the College. This includes but is not limited to all buildings, classrooms, laboratories, auditoriums, library buildings, offices, athletic facilities, any other structures, grounds, sidewalks, parking lots, walkways, and attached parking structures owned or controlled by the College.

SJC has implemented multiple layers of protective measures including Plexiglas shields where they are appropriate. All decisions regarding protective measures are taken after visiting the affected area and in consultation with subject matter experts. Like any prevention strategy, a single measure is rarely effective, SJC staff study and devise individualized plans for each area that include multiple overlapping measures to maximize the safety of our staff, students and visitors.