Higher Education Emergency Relief Funds (HEERF) Overview

CARES Act 2020 & CRRSAA 2021

U.S. Department of Education Grants

 

I.    DEFINITION:

San Jacinto Community College District (SJCCD) is required to provide regular reporting on the use of funds authorized by the CARES Act and CRRSAA.  Funds received by SJCCD under the CARES Act were authorized by Congress and signed into law by the President on March 27, 2020 and CRRSAA on December 27, 2020. The information noted below is intended to not only meet the reporting requirements of the CARES Act & CRRSAA, but also provide information to the community regarding SJCCD’s use of the Higher Education Emergency Relief Funds (HEERF).

San Jacinto Community College District was required to sign a Certification and Agreement document in order to access funds under these programs. The Certification and Agreement requires each institution applying for HEERF funds to comply with Section 18004(e) of the CARES Act.  San Jacinto Community College District signed and submitted the U.S. Department of Education Certification and Agreement for Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act on April 20, 2020, the Institutional agreement portion on May 5, 2020 and the Minority Serving Institutional agreement portion on August 1, 2020.  SJCCD acknowledged that under Section 18004(a)1 of the CARES Act, the institution has used, or intends to use, no less than 50 percent of the funds to provide Emergency Financial Aid Grants to students.

 

II.    2020 CARES ACT, HIGHER EDUCATION EMERGENCY RELIEF FUNDS:

The Coronavirus Aid, Relief, and Economic Security (CARES) Act - Higher Education Emergency Relief Fund (HEERF) Grants at the San Jacinto Community College District provides emergency financial assistance to eligible students and institutional expenses directly related to the disruption of campus operations due to COVID-19.  SJCCD has been awarded a total of $9,539,577 in 2020 by the U.S. Department of Education to use towards emergency funding.  

2020 Student Financial Aid Funds Overview (April 2020 – April 2021):
In accordance with the provisions of CARES Act Higher Education Emergency Relief Fund, San Jacinto Community College District has established and uses written procedures for verifying an applicant’s eligibility for HEERF from FASFA and applicable documents.  Students will be able to use the grant funds for food, housing, and other costs related to the disruption of campus operations during the pandemic.  The application process is posted here - https://www.sanjac.edu/cares-act.

•    Students must be currently enrolled for appropriate semester.
•    Students must have a completed Free Application for Federal Student Aid (FAFSA) on file to demonstrate eligibility to participate in programs under Section 484 of the HEA.
•    Please note: Current dual credit students are not eligible for this grant.
•    Please note: Prior to the COVID-19 situation and altered College operations, if a student was enrolled in a program of study that is only offered entirely online, they are not eligible for this grant. However, if a student was taking individual online courses as part of a program of study that offers both online and in-person courses, they are still eligible.

2020 Institutional Funds Overview (April 2020 – April 2021):
In accordance with the provisions of CARES Act Higher Education Emergency Relief fund, San Jacinto Community College District has established procedures for identifying institutional costs as authorized under Sections 18004(a)(1) and 18004(c) of the CARES Act which can be covered by the Institutional Portion of the Higher Education Emergency Relief Fund.

The review of institutional costs will identify the following costs to be covered by the CARES Act:
(1)     Institutional costs of the College to provide refunds/credits to students for room and board,
tuition, and other fees as a result of significant changes to the delivery of instruction, including interruptions in instruction, due to the coronavirus.
(2)     Institutional costs to expand remote learning programs, build IT capacity to support such
programs, and train faculty and staff to operate effectively in a remote learning environment.
(3)     Any costs associated with significant changes to the delivery of instruction due to the coronavirus.
(4)     Costs the College has on a reasonable basis and consensus the necessary costs are due to the coronavirus.
(5)     Costs the College incurs to continue to pay employees and contractors during the period of
disruptions and closures related to the coronavirus and to the greatest extent practicable.
(6)     Costs must have been first incurred on or after March 13, 2020.

The review of institutional costs will identify the following costs not to be covered by the CARES Act:
(1)     Payment to contractors for the provision of pre-enrollment recruitment activities, which include marketing and advertising.
(2)     Endowments.
(3)     Capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.
(4)     Senior administrator and/or executive salaries, benefits, bonuses, contracts, incentives;
stock buyback, shareholder dividends, capital distributions, and stock options; and any other
cash of other benefit for a senior administrator or executive.
(5)    The costs are not to supplant.  Federal grant funds must not be used to substitute for funds or services that would otherwise be provided.

2020 Minority Serving Institution Funds Overview (August 2020 – August 2021):
San Jacinto Community College District has also received $589,114 from the U.S. Department of Education pursuant to the institution’s Certification and Agreement for Higher Education Emergency Relief Fund- Minority Serving Institutions (MSI).  From the agreement, “Recipient may use this award to defray expenses incurred by Recipient, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll (“Recipient’s Expenses”). Recipient also may use this award for grants to students for any component of the student’s cost of attendance, as defined under Section 472 of the HEA, including food, housing, course materials, technology, health care, and childcare.”

 

III.    2021 CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTAL APPROPRIATIONS ACT (CRRSAA), HIGHER EDUCATION EMERGENCY RELIEF FUNDS:

The Coronavirus Response and Relief Supplement Appropriations Act (CRRSAA) - Higher Education Emergency Relief Fund (HEERF) Grants at the San Jacinto Community College District also provides emergency financial assistance to eligible students and institutional expenses directly related to the disruption of campus operations due to COVID-19.  CRRSAA HEERF Grants are to support financial aid to students, student support activities, and to cover a variety of institutional costs, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll. SJCCD has been awarded a total of $23,826,057  ($4,475,232 for Student portion and $19,350,825 for Institutional portion) for 2021 by the U.S. Department of Education to use towards emergency funding.  

2021 Student Financial Aid Funds Overview (February 2021 – February 2022):
In accordance with the provisions of CRRSAA - Higher Education Emergency Relief Fund, San Jacinto Community College District has established and uses written procedures for verifying an applicant’s eligibility for HEERF from FASFA and applicable documents.  The grant funds support students (including students exclusively enrolled in distance education), which may be used for any component of the student’s cost of attendance or for emergency costs that arise due to the coronavirus, such as tuition, food, housing, health care (including mental health care) or child care. The application process is posted here - https://www.sanjac.edu/cares-act.

2021 Institutional Funds Overview (February 2021 – February 2022):
These grant funds are to use for Institutional Costs, to defray expenses associated with the coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll); to carry out student support activities authorized by the Higher Education Act of 1965, as amended (HEA) that address needs related to the coronavirus; and to make additional financial grants to students, which may be used for any component of the student’s cost of attendance or for emergency costs that arise due to the coronavirus, such as tuition, food, housing, health care (including mental health care), or child care.  
 
No grant funds may be used to fund contractors for the provision of pre-enrollment recruitment activities; marketing or recruitment; endowments; capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship; senior administrator or executive salaries, benefits, bonuses, contracts, incentives; stock buybacks, shareholder dividends, capital distributions, and stock options; or any other cash or other benefit for a senior administrator or executive.

Indirect costs to funds are available under this award consistent with its negotiated indirect cost rate agreement.

SJCCD is required to provide a detailed accounting of the use of funds provided by this award promptly and timely. (No later than 6 months after the date of the award)

San Jacinto Community College District has also established and uses written internal procedure for the grant fund spending posted on SJCCD internal website.