Verification

Any time you apply for financial aid your file may be selected by the Department of Education for a process called verification. Verification means that San Jacinto College must confirm the accuracy of the information you provided on your FAFSA. You may see a note on your Student Aid Report or receive an email from the Financial Aid Office saying you were selected for verification. Once selected for verification, San Jacinto College’s Financial Aid Office must request documentation to verify the information you reported on your FAFSA is correct.

Students are selected for verification at random, by system edits at the U.S. Department of Education, or by the school. Whatever the reason may be, your next step is to find out, which verification documents need to be submitted and who needs to submit the documents.

You can find a list of your specific requirements by visiting the Student Requirements section of the San Jac Students Online System at https://www.sanjac.edu/soslogin.

  1. Select ‘SOS Login’
  2. Select the “My Student Records Tab”
  3. Select “My Financial Aid”
  4. Select “My Financial Aid Application Status”
  5. Select “Student Requirements”.
  1. Complete a digital form online. (only for 2020-2021 applications)
    1. Visit https://www.sanjac.edu/soslogin
    2. Select ‘SOS Login’
    3. Select the “My Student Records Tab”
    4. Select “My Financial Aid”
    5. Select “My Financial Aid Application Status”
    6. Select “Student Requirements”.
    7. Click on the link to open a digital form.

 

  1. Download, complete and submit a PDF form.

The form can be submitted online in SOS using the Upload Docs button or at a campus near you.

You can find the forms by going to https://www.sanjac.edu/apply-register-pay/paying-college/financial-aid/forms.

 

During normal operations, you can find designated scanning stations on all three campuses.

 

Central Campus

  • Interactive Learning Center (ILC), Building 1
  • Library, Building 21
  • Student Development Lab, Building 1

North Campus

  • Interactive Learning Center (ILC), Building 2
  • Library, Building 13
  • Student Development Lab, Building 6

South Campus

  • Interactive Learning Center (ILC), Building 12
  • Library, Building 10
  • Student Development Lab, Building 6

NOTES:

  1. Do not submit original documents unless required.
  2. Make copies of documents submitted.
  3. Be sure to submit all requested documentation as soon as possible. Not doing so will result in processing delays.
  4. Check your inbox for the email address listed on your FAFSA application. This is how we will update you on your verification status.

The following individuals will need to provide the documentation to complete the verification process:

  • You
  • Your spouse (if married)
  • Your parent(s) whose financial information appears on the FAFSA, or whose information should appear on the FAFSA (if you are a dependent student)

Verification Worksheets: The verification worksheet collect information about the student’s household size, the number of household members in college, and income information for non-filer.

Tax Return:  If the student, parent(s), or the student's spouse are required to file a US tax return, a signed copy of the tax return (1040) that is identical to the one submitted to the IRS, including all supplemental forms, and attachments must be submitted.  Form 8453 (e-file) is not a valid form.

Tax transcript: If you, your spouse, and/or your parents do not have a copy of the tax return, a free tax transcript may be obtained by submitting form 4506-T to the IRS or ordering a transcript online at www.IRS.gov.

Data Retrieval Tool (DRT): As an alternative for tax return, you and/or your parents should utilized the Data Retrieval Tool (DRT). The DRT retrieves tax return data automatically from the IRS database. Login to your FAFSA to use the use the DRT. Once the data is downloaded to your FAFSA, do not change it.

Non-Filer Statement: If you, your spouse, and/or parents did not file a US tax return, you are required to obtain a Non-Filer Statement from the IRS.   

Amended Tax Returns: In the event that the student, parent, or spouse of the student has filed an amended federal income tax return, they will need to provide a signed original federal income tax return, signed amended tax return and a copy of the updated tax account transcript indicating the amended change to the College. The tax account transcript must be obtained from the IRS.

W-2 or 1099 Forms: These forms are annual wage reports from employers.  

Asset Worksheets: if your household income is over $50,000, you might be asked to complete an asset worksheet.

Proof of Child Support Paid – in certain situation you, your, and/or your parents might be required to provide proof of child support paid.

San Jacinto College will not make any financial aid offers until the required verification documentation is received.

If your application is selected after an offer is made, your financial aid will be cancelled until you submit the required documentations.

We are here to help, so please contact us for help during the verification process.

Once the Financial Aid Office completes the verification process, the financial aid application will be packaged and an aid offer or no aid notification will be sent provided all other eligibility criteria is met.