Publications Request Form

**NOTE: The Publications Request Form is currently out of order. We are working to restore this form as soon as possible. In the meantime, please send any new project requests to Mary Hind at mary.hind@sjcd.edu.

 

*Indicates Required Fields

Contact Person

Name *
Email *
Phone *
Campus (If multiple please list in Additional Instructions) * - Select -CentralDistrictMaritimeNorthOnlineSouthMulti
Department *
Are printing services required? * - Select -YesNo
.
Budget Amount

Project

Project Name *
Quantity *
Date Needed *
Month
MonthJanFebMarAprMayJunJulAugSepOctNovDec
Day
Day12345678910111213141516171819202122232425262728293031
Year
Year201920202021
.
Project Type - None -PosterFlyerPostcardBannerFacebook PhotoBookletBrochureInvitation with EnvelopeGraphic / InfographicT-Shirt ArtworkGreeting / Thank You Cards & Envelope
*If project type or spec/size is not listed, please add details in Additional Instructions box. .
Poster Size/Spec Options - None -11x1718x2424x36
Flyer Size/Spec Options - None -8.5x11
Postcard Size/Spec Options - None -4x65x75x8.5
Banner Size/Spec Options - None -HangingRetractable (Pull-up)Table Top
Facebook Photo Size/Spec Options - None -Profile PicHeader Pic
Booklet Size/Spec Options - None -Fold to 8.5x11Fold to 5.5x8.5
Brochure Size/Spec Option - None -TrifoldFold to 8.5x11Fold to 5.5x8.5
Invitation Envelope Size/Spec Options - None -5x7
Graphic/Infographic Size/Spec Option - None -5x78.5x11
T-Shirt Artwork Size/Spec Option - None -Front OnlyLogo on Front Chest, Design on BackDesign on Front, Logo on Back
Greeting/Thank You Cards Envelope Size/Spec Option - None -Fold to 4.25x5.5Fold to 5.5x8.5

...

Audience (check all that apply)
Current Students
Potential Students
Faculty / Staff
General Public
Other
If other, please list
Reprint of a previous project? - None -YesNo
Additional Instructions
 
.
Text / Photo Attachments
Upload
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

The following steps are for ordering College publications. The purpose is to ensure a unified marketing presence across San Jacinto College. Publications include, but are not limited to, items such as brochures, posters, flyers, programs, invitations, banners, t-shirts, reports, booklets, etc.

Marketing Projects - Client Checklist

Step 1 - Fill out request form

Complete the Publications Request Form using the link at the bottom of the page. Be sure to include the date you need your publication(s) delivered.

When ordering a publication, please allow four to six (4 to 6) weeks for the design and production of your item(s). Please direct any questions to Mary Hind, marketing project coordinator at 281-459-5421, or  Janet Cowey, marketing director, at 281-991-2603.

After submitting the form, please send text or samples via email or campus mail to Mary.Hind@sjcd.edu

Step 2 - Proof designs

Your request will be assigned to a graphic designer, who will work on the design and layout of your project. You will be provided the opportunity to proof your publication(s) up to five times prior to print. 

Step 3 - Create REQ and send PO to marketing

The marketing department will get a print estimate from a contracted print vendor and send it to you for approval. If you approve, then you will create a requisition for a purchase order (PO). When you receive the PO, send it to Mary.Hind@sjcd.edu. Your order will then be sent to the printer. 

Projects that do not require printing, or that will be printed at the copy center do not require a PO. The designer will email you the hi-res PDF of the approved design.

Step 4 - Delivery 

Your item(s) will be delivered from the printer to the maintenance department on the campus you indicate on the attached form. Maintenance will then distribute appropriately. Please note that the College has contracted print vendors, and any printing done outside of the contracted vendors is not approved. If you have any questions, please contact Mary Hind, marketing project coordinator.

Please note: The marketing department will consider the following elements when designing your publication.

1. San Jacinto College logo and seal. The SJC official logo and / or seal will be used on most publications. Should you require the logo or seal for a departmental publication, it is available in different formats and resolutions at www.sanjac.edu/logos. Instructions for downloading, and guidelines for usage, are also available on the site. Should you require a specific departmental logo, or have a special request, please contact the marketing director.

2. Proper names.
• The San Jacinto Community College District
• The San Jacinto College District
• San Jacinto College
• San Jacinto College Central Campus
• San Jacinto College North Campus
• San Jacinto College South Campus
• Maritime Technology and Technical Training Center

3. Campus addresses.

San Jacinto College Central Campus
8060 Spencer Highway
Pasadena, Texas 77505

San Jacinto College North Campus
5800 Uvalde Road
Houston, Texas 77049

San Jacinto College South Campus
13735 Beamer Road
Houston, Texas 77089

Maritime Technology and Technical Training Center
3700 Old Highway 146
La Porte, Texas 77571

4. College phone number. 281-998-6150. 

5. College website address. www.sanjac.edu. 

6. Equal Opportunity Institution statement

The San Jacinto College District is committed to equal opportunity for all students, employees and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College’s non-discrimination policies: Vice Chancellor of Human Resources, 4620 Fairmont Pkwy., Pasadena, TX 77504; 281-991-2659; Sandra.Ramirez@sjcd.edu.

7. Disclaimer (for official publications). All course descriptions and degree information listed herein are subject to change. For up-to-date information, please consult the current San Jacinto College catalog.

8. Revision date. Month / Year (i.e., 01/2019).

Publication Authorization

It is the responsibility of the Vice President, Marketing and Public Relations to determine that the content, design, purpose, and printing format of College publications serve the goals and objectives of the San Jacinto College District. The Vice Chancellor, Marketing, Public Relations, and Government Affairs is ultimately responsible for College publications, ensuring they meet all SACSCOC requirements.

Departmental Publications

Standard College publications that may be approved for departmental production include flyers, forms, and brochures which are temporary in nature, require fewer than 200 copies, and can be reproduced on campus.

Publications not approved for departmental production are all marketing and recruitment brochures, pamphlets and posters. All College publications must conform to the District’s standards of quality, accuracy and image.

Printing Copyrighted Materials

San Jacinto College will not knowingly publish or reprint previously copyrighted materials without written permission from the publisher, author, or other party with a copyright interest. Before submitting questionable materials, first consult the publisher or author listed in the published work. Requests for reprinting copyrighted materials in part or entirety must be submitted with a letter stating granted permission from the publisher, author, or other party with a copyright interest. The letters of permission will remain on file in the marketing office.

When you are ready, please fill out and submit the form below:

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