Vendor Information

Purchasing

 

Vendor Information

Vendor Registration

Prospective vendors are encouraged to register on the College's e-bidding and supplier management system.

With e-bidding, vendor’s will:

  • Register to receive notifications of upcoming solicitations in vendor’s respective fields
  • Complete and submit solicitation responses online
  • Review award information online

Vendor pays no fees for utilizing the online bidding system.

It will be the sole responsibility of each vendor to maintain and keep current, their company’s information on the College’s e-bidding site.  In the event of a contact person name change, address, phone, etc., it will be necessary for the vendor to edit their company information on the e-bidding site.  Passwords can be reset by the College’s Purchasing staff by calling 281-998-6117.  It is understood that all bid notifications will be sent to the e-mail address supplied by the vendor; therefore, in the event of an e-mail address change or ISP change, it is imperative that the vendor information be kept current.  Otherwise, bid notifications will never be received by the vendor and the opportunity for bid submittal will be lost.

Click Here to register or log in to the e-bidding site

Click HERE to download step by step registration instructions.

 

What are some factors considered in the purchasing decision?

  • Purchase price
  • Reputation of the vendor and of the vendor’s goods or services
  • Quality of the vendor's goods or services
  • Extent to which goods or services meet needs of SJCCD
  • Vendor's past relationship with SJCCD
  • Total long-term cost to SJCCD to acquire vendor’s goods or services
  • The completeness, accuracy and relevancy of the vendor’s response to the solicitation and;
  • Any other factor relevant to items that are specifically listed in the solicitation

 

How do I find out what projects are available for bidding?

Notices of solicitations are published as legal advertisements in the Houston Chronicle.

Solicitations are posted on the College's ebidding system, Ionwave, at https://sanjac.ionwave.net, Electronic State Business Daily (ESBD) http://esbd.cpa.state.tx.us/ and Onvia DemandStar http://www.demandstar.com/ websites. 

 

On-Site Contractor Identification Requirements

All contractors, subcontractors or company representatives performing work at any college property or facility shall wear a clearly visible name tag, badge, embroidered or labelled uniform shirt, or other personal or company identification at all times. Failure to comply with this requirement could result in removal from the campus until corrected.

 

 

For more FAQs, please see the Purchasing FAQs section of our website.

Angela Klaus
Director, Purchasing
Phone: 281-998-6327
Email: 
 
Genevieve Freeman-Scholes
Facilities Buyer
Phone: 281-998-6349
Commodities: Construction, Facilities, Furniture, Maintenance
 
Patsy Laredo
Senior Buyer 
Phone: 281-998-6106
Commodities: Communication, Consulting, Information Technology, Insurance, Maritime, Professional Services
 
Farrah Khalil
Buyer
Phone: 281-998-6326
Commodities: Athletics, Bookstore, Educational Training, Food, Library, Medical, Technical Education, Temporary Staffing, Science
 
William Stinson
Buyer
Phone: 281-998-6378
Commodities:  Advertising, Auto, Clothing, Entertainment, Police, Printing, Promotional Items, Safety, Travel, Technical Education  
 

Click here for a complete list of commodities.

Invoices and Payments

  1. Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices shall indicate the purchase order number. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail above documentation to Accounts Payable, 4620 Fairmont Parkway, Suite A2.213, Pasadena, TX, 77504 or email accounts.payable@sjcd.edu. Payment shall not be due until the above instruments are submitted after delivery. Vendor shall keep the Accounts Payable Department advised of any changes in remittance addresses.
  2. Buyer's obligation is payable only and solely from funds available for the purchase of this purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered goods by unpaid invoices will be returned to Seller by Buyer.
  3. Do not include Federal Excise, State or City Sales Tax. District shall furnish tax exemption certificate.
  4. Generally, payment will be made within thirty (30) calendar days after receipt of a properly prepared invoice or acceptance of the goods or services, whichever is later. Payment shall be considered made when SJC deposits the Contractor's payment in the mail or the date on which an electronic transfer of funds occurs.

Please note: FOB Destination Freight Pre-paid unless terms are specified otherwise.

For all other questions regarding payment, please contact Accounts Payable at accounts.payable@sjcd.edu or 281-998-6153.

What are the College’s insurance requirements?

 

The general insurance requirements are workers' compensation, general liability and vehicle liability. The specific type and amount of insurance required depends on the nature of the goods or services to be provided and will be specified in the solicitation.

 

Click here for a complete list of insurance requirements.

New Vendor Packet

Conflict of Interest Questionnaire

Vendor Evaluation Form – Goods (for SJC Employees only)

Vendor Evaluation Form – Services (for SJC Employees only)

Introduction:

This new law states a state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the state agency at the time the business entity submits the signed contract to the state agency. The law applies only to a contract of a state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. Note:  San Jacinto Community College District’s policy requires all contracts valued at $50,000 or more be approved by its governing body, the Board of Trustees.

Filing Process:

The Texas Ethics Commission made available on its website an application that must be used to create a Certificate of Interested Parties Form 1295. A business entity must use the application to enter the required information to create Form 1295 and print a copy of the completed Form, which will include a unique certification number. An authorized agent of that business entity must sign the printed copy of the Form. The completed Form 1295 must be filed with the state agency with which the business entity is entering into the contract (San Jacinto Community College, in this case).

The state agency must notify the Commission, using the Commission’s application, of the receipt of the filed Form 1295 not later than the 30th day after the date the contract binds all parties to the contract. The Commission will post the completed Form 1295 on its website within seven business days after receiving notice from the state agency.

Information regarding how to use the filing application is available here: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.  Please click on the links under “Instructional Videos for Business Entities” and the “Frequently Asked Questions” for very helpful information.

Summary:

If you submitted an offer that may result in a contract valued at $50,000 or more, and that offer is accepted by the San Jacinto Community College Board of Trustees, then you will be contacted by the Contracts and Purchasing Services department who will instruct you to complete Form 1295 on the Texas Ethics Commission website:  https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.  Please note you must print the Form, sign it and send (email, fax, mail or deliver) to the Contracts and Purchasing Services department.

If the offer you submitted was a response to a Request for Competitive Sealed Proposals (CSP), Request for Proposals (RFP), or Request for Qualifications (RFQ) issued by San Jacinto Community College, you must indicate the associated solicitation process number (CSP##-##, RFP##-##, or RFQ##-##) as the “identification number,” where asked on the aforementioned Texas Ethics Commission website.

If the offer you submitted was a quote based on a cooperative contract issued by a purchasing cooperatives approved by San Jacinto Community College (i.e. BuyBoard, ChoicePartners, TCPN, etc.), then you must indicate the associated purchasing cooperative contract number as the “identification number,” where asked on the aforementioned Texas Ethics Commission website.

If the offer you submitted was a quote and you attest that your entity is the sole source for the particular good or service you initially offered through this process, then use the words “Sole Source” followed by a dash and the assigned sole source number as the "identification number." Example: Sole Source - ###. Contact the San Jacinto Community College buyer to obtain assigned number.

Valbridge Property Advisors.pdf

Valderas, Diana R.pdf

Valdez Jr, Carlos.pdf

Valiant Music Supply Inc.pdf

Valladares, Mary.pdf

Valle, Toni ID G00783578.pdf

Valspar Paint Corporation.pdf

Valzquez, Gady.pdf

Van Den Hende, Mark.pdf

Van Es, Midge.pdf

Van Slyke, Jeffrey ID G00783348.pdf

Van Vitert, Victoria.pdf

Vance Tarter Custom Services.pdf

Varela, Laura.pdf

Vargas, Yasmin.pdf

Vasquez, Bobby.pdf

Vehabovic, Daniel.pdf

Velasco, Gustavo.pdf

Venable LLP.pdf

Veramark Technologies Inc.pdf

Verathon Inc.pdf

Verilux Inc.pdf

Versa Products.pdf

Vex Robotics Inc.pdf

Victory Team Apparel Inc.pdf

Victorystore.com.pdf

Vidacare Corp.pdf

Viet Bao Houston Inc.pdf

Villanueva, Luis G.pdf

Villarubia, Charles.pdf

Vincent, Ted.pdf

Vinceslio, Ron.pdf

Vintage King Audio Inc.pdf

Virco Inc.pdf

Virtualsets.com.pdf

Visual Innovations Co Inc.pdf

Vitalograph Inc ID 430979375.pdf

Vix Tours LLC.pdf

Vizzutti, Allen.pdf

Voice Products.pdf

Voisin, Kayla.pdf

VOX - The Rob Seible Singers.pdf

Wald Relocation Srvs Ltd.pdf

Walker, Keith H.pdf

Walker, Kristin.pdf

Walkoviak, Thomas.pdf

Walman Optical Company.pdf

Walter P Moore and Associates Inc.pdf

Walter, Antwine.pdf

Walwin, Kyneil.pdf

Wang, Ping.pdf

Ward De Vleeschhouwer.pdf

Ward, Gayle.pdf

Ware-Dempsey, Claudia.pdf

Warehousing Education and Research Council.pdf

Warren, Amanda.pdf

Washington, Jacqueline.pdf

Wastewater Transport Services LLC.pdf

Watkins, Roger T.pdf

Watson Furniture Group Inc.pdf

Watson, Dana.pdf

Watson, Robyn.pdf

Watts Specialties Inc.pdf

Wax Connection, The.pdf

WaxArt Productions (Murray, Claudia).pdf

Waymond Wesley Enterprises.pdf

Wealthengine Inc.pdf

Weatherly, Delia.pdf

Webb, Naila.pdf

Weber, Keith.pdf

Webstaurantstore.com.pdf

Webster Assets (dba Staybridge Suites).pdf

Wedin, Meredith.pdf

Weed, Jeremy.pdf

Wegscheid, Cheryl.pdf

Weimer, Maryellen.pdf

Weinmann, Justin.pdf

Weintraub, Aaron.pdf

Weiss, Nicholas.pdf

Welch, Billy.pdf

Wellman, John David.pdf

Wells, Jason.pdf

Wells, Pamela L.pdf

Wells, Ronald C.pdf

WEPA Inc..pdf

Werle Enterprises LLC (dba National Document Solutions).pdf

West Academic.pdf

West Virginia University Research Corp - Natl Alternative Fuels Trng Consortium.pdf

West Wide Systems LLC.pdf

West, Shannon.pdf

Westerly Innovations Network.pdf

Western Assn of Education Specialists (WAVES).pdf

Westland Equipment and Supplies LLC.pdf

Whipple III, WJ.pdf

Whipple, Richard.pdf

White, Jennifer.pdf

White, Kirk.pdf

White, Kristin.pdf

Whitehead, Jenna.pdf

Whitis, Larry A.pdf

Whittington Steele Inc.pdf

Whitworth, Mel.pdf

WHR Architects Inc.pdf

Wideman, Justin C.pdf

Wil-May Enterprises Inc.pdf

Wilbert III, Joe.pdf

Wild, Christopher.pdf

Wilkerson, Jessica.pdf

Willbanks & Associates Inc.pdf

Williams and Fudge Inc ID 410733913.pdf

Williams, Annette V.pdf

Williams, Demoya.pdf

Williams, Joyce.pdf

Williams, Melvin J.pdf

Williams, Michael (dba Ties Required).pdf

Williams, Sheila F.pdf

Williams, Ursurla.pdf

Williams, Zane.pdf

Willis, Randall A (dba Waterbed Services).pdf

Willour, Clint.pdf

Willow Oak Landscape Inc.pdf

Wills Players (dba Will A Company).pdf

Wilson, Chante.pdf

Wilson, Christina.pdf

Wilson, Ellen S.pdf

Wilson, Kristi Rae.pdf

Wilson, Tajuana.pdf

Wilson, Wade (dba SEA).pdf

Windstream Corporation.pdf

Winkler Public Relations.pdf

Winzer Corporation.pdf

Wohlschlager, Steven.pdf

Wolf, Bernice.pdf

Wolfe-Buse, Margaret ID G00041739.pdf

Wolfe, John R.pdf

Wolfe, Randall N.pdf

Wolters Kluwer Law and Business (division of CCH Inc).pdf

Women Contractors Association.pdf

Wong, Crystal.pdf

Wood, Benjamin.pdf

Woodlands Wave UBC.pdf

Woods-Stellman EdD, Donna ID G00787625.pdf

Woods-Stellman, EdD, Donna S.pdf

Woods, Gene (dba Acetylene Oxygene Co.pdf

Wordsworth Inc.pdf

Workplace Systems Inc.pdf

World Education Inc.pdf

Worldwide Tours and Travel.pdf

Worldwide Vapor, Inc..pdf

Wright, Allyson.pdf

Wright, Douglas G.pdf

Wright, Ray A.pdf

Wuerth, Becky.pdf

Wycoff, Jay.pdf

Wylie and Son Inc (dba Wylie Mfg Co).pdf

xAssets LLC.pdf

XONE Global, LLC.pdf

Yancey, Monica.pdf

Yankee Book Peddler.pdf

Yeamans, Spencer.pdf

YG Laboratrories Inc.pdf

Yoemans, Leah A.pdf

York Gate Hotels LLC (dba The Lancaster Hotel).pdf

Young, Deanna.pdf

Young, Kay.pdf

Your Creative Promotions.pdf

Your Fence Store ID 870659644.pdf

Yourtowntv.com.pdf

YSI Inc.pdf

Zamora, Hector.pdf

Zeig, Steven P.pdf

Zeno, Astra.pdf

Zepeda, Yezminne.pdf

Zerion Software Inc.pdf

Zetta Inc.pdf

Zhang, Yuanzhong.pdf

Zhonga, Enea.pdf

Zientek, Dale.pdf

Zindler, Dawn.pdf

ZOHO Corp.pdf

Zoofan, Bahman.pdf

Conflict of Interest

 

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that the Conflict of Interest Questionnaire (“CIQ”) be completed and filed with the College by any vendor that enters or seeks to do business with the College. All vendors must include a signed Conflict of Interest Questionnaire, or the vendor must have an updated CIQ on file with the College.

Conflict of Interest Questionnaire

If you have any question regarding the questionnaire please refer to the attached Texas Attorney General Opinion or contact the Texas Ethics Commission at 201 East 14th Street, 10th Floor, P.O. Box 12070, Austin, TX 78711-2070, (512) 463-5800. This commission promulgated the questionnaire and instructions.

In accordance with Local Government Code 176, San Jacinto Community College District shall provide access to the statements and to questionnaires as required on their website.

Valbridge Property Advisors.pdf

Valderas, Diana R.pdf

Valdez Jr, Carlos.pdf

Valiant Music Supply Inc.pdf

Valladares, Mary.pdf

Valle, Toni ID G00783578.pdf

Valspar Paint Corporation.pdf

Valzquez, Gady.pdf

Van Den Hende, Mark.pdf

Van Es, Midge.pdf

Van Slyke, Jeffrey ID G00783348.pdf

Van Vitert, Victoria.pdf

Vance Tarter Custom Services.pdf

Varela, Laura.pdf

Vargas, Yasmin.pdf

Vasquez, Bobby.pdf

Vehabovic, Daniel.pdf

Velasco, Gustavo.pdf

Venable LLP.pdf

Veramark Technologies Inc.pdf

Verathon Inc.pdf

Verilux Inc.pdf

Versa Products.pdf

Vex Robotics Inc.pdf

Victory Team Apparel Inc.pdf

Victorystore.com.pdf

Vidacare Corp.pdf

Viet Bao Houston Inc.pdf

Villanueva, Luis G.pdf

Villarubia, Charles.pdf

Vincent, Ted.pdf

Vinceslio, Ron.pdf

Vintage King Audio Inc.pdf

Virco Inc.pdf

Virtualsets.com.pdf

Visual Innovations Co Inc.pdf

Vitalograph Inc ID 430979375.pdf

Vix Tours LLC.pdf

Vizzutti, Allen.pdf

Voice Products.pdf

Voisin, Kayla.pdf

VOX - The Rob Seible Singers.pdf

Wald Relocation Srvs Ltd.pdf

Walker, Keith H.pdf

Walker, Kristin.pdf

Walkoviak, Thomas.pdf

Walman Optical Company.pdf

Walter P Moore and Associates Inc.pdf

Walter, Antwine.pdf

Walwin, Kyneil.pdf

Wang, Ping.pdf

Ward De Vleeschhouwer.pdf

Ward, Gayle.pdf

Ware-Dempsey, Claudia.pdf

Warehousing Education and Research Council.pdf

Warren, Amanda.pdf

Washington, Jacqueline.pdf

Wastewater Transport Services LLC.pdf

Watkins, Roger T.pdf

Watson Furniture Group Inc.pdf

Watson, Dana.pdf

Watson, Robyn.pdf

Watts Specialties Inc.pdf

Wax Connection, The.pdf

WaxArt Productions (Murray, Claudia).pdf

Waymond Wesley Enterprises.pdf

Wealthengine Inc.pdf

Weatherly, Delia.pdf

Webb, Naila.pdf

Weber, Keith.pdf

Webstaurantstore.com.pdf

Webster Assets (dba Staybridge Suites).pdf

Wedin, Meredith.pdf

Weed, Jeremy.pdf

Wegscheid, Cheryl.pdf

Weimer, Maryellen.pdf

Weinmann, Justin.pdf

Weintraub, Aaron.pdf

Weiss, Nicholas.pdf

Welch, Billy.pdf

Wellman, John David.pdf

Wells, Jason.pdf

Wells, Pamela L.pdf

Wells, Ronald C.pdf

WEPA Inc..pdf

Werle Enterprises LLC (dba National Document Solutions).pdf

West Academic.pdf

West Virginia University Research Corp - Natl Alternative Fuels Trng Consortium.pdf

West Wide Systems LLC.pdf

West, Shannon.pdf

Westerly Innovations Network.pdf

Western Assn of Education Specialists (WAVES).pdf

Westland Equipment and Supplies LLC.pdf

Whipple III, WJ.pdf

Whipple, Richard.pdf

White, Jennifer.pdf

White, Kirk.pdf

White, Kristin.pdf

Whitehead, Jenna.pdf

Whitis, Larry A.pdf

Whittington Steele Inc.pdf

Whitworth, Mel.pdf

WHR Architects Inc.pdf

Wideman, Justin C.pdf

Wil-May Enterprises Inc.pdf

Wilbert III, Joe.pdf

Wild, Christopher.pdf

Wilkerson, Jessica.pdf

Willbanks & Associates Inc.pdf

Williams and Fudge Inc ID 410733913.pdf

Williams, Annette V.pdf

Williams, Demoya.pdf

Williams, Joyce.pdf

Williams, Melvin J.pdf

Williams, Michael (dba Ties Required).pdf

Williams, Sheila F.pdf

Williams, Ursurla.pdf

Williams, Zane.pdf

Willis, Randall A (dba Waterbed Services).pdf

Willour, Clint.pdf

Willow Oak Landscape Inc.pdf

Wills Players (dba Will A Company).pdf

Wilson, Chante.pdf

Wilson, Christina.pdf

Wilson, Ellen S.pdf

Wilson, Kristi Rae.pdf

Wilson, Tajuana.pdf

Wilson, Wade (dba SEA).pdf

Windstream Corporation.pdf

Winkler Public Relations.pdf

Winzer Corporation.pdf

Wohlschlager, Steven.pdf

Wolf, Bernice.pdf

Wolfe-Buse, Margaret ID G00041739.pdf

Wolfe, John R.pdf

Wolfe, Randall N.pdf

Wolters Kluwer Law and Business (division of CCH Inc).pdf

Women Contractors Association.pdf

Wong, Crystal.pdf

Wood, Benjamin.pdf

Woodlands Wave UBC.pdf

Woods-Stellman EdD, Donna ID G00787625.pdf

Woods-Stellman, EdD, Donna S.pdf

Woods, Gene (dba Acetylene Oxygene Co.pdf

Wordsworth Inc.pdf

Workplace Systems Inc.pdf

World Education Inc.pdf

Worldwide Tours and Travel.pdf

Worldwide Vapor, Inc..pdf

Wright, Allyson.pdf

Wright, Douglas G.pdf

Wright, Ray A.pdf

Wuerth, Becky.pdf

Wycoff, Jay.pdf

Wylie and Son Inc (dba Wylie Mfg Co).pdf

xAssets LLC.pdf

XONE Global, LLC.pdf

Yancey, Monica.pdf

Yankee Book Peddler.pdf

Yeamans, Spencer.pdf

YG Laboratrories Inc.pdf

Yoemans, Leah A.pdf

York Gate Hotels LLC (dba The Lancaster Hotel).pdf

Young, Deanna.pdf

Young, Kay.pdf

Your Creative Promotions.pdf

Your Fence Store ID 870659644.pdf

Yourtowntv.com.pdf

YSI Inc.pdf

Zamora, Hector.pdf

Zeig, Steven P.pdf

Zeno, Astra.pdf

Zepeda, Yezminne.pdf

Zerion Software Inc.pdf

Zetta Inc.pdf

Zhang, Yuanzhong.pdf

Zhonga, Enea.pdf

Zientek, Dale.pdf

Zindler, Dawn.pdf

ZOHO Corp.pdf

Zoofan, Bahman.pdf